Administration officer

• A multicultural work environment where differences are accommodated.
• A continuous learning cultures.
• Innovative and creative work practices
• A highly committed team

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Act as the point of contact between Area manager and internal/external stakeholders.
• Prepare reports, presentations, and other documents for the executives as required.
• Coordinate travel arrangements for executives and handle related logistics.
• Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Process and track invoices, purchase orders, and other financial documents as required.
• Manage inventory of office supplies and equipment and order new supplies as needed.
• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting human resources department with payroll and personnel databases
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Creating reports and memos for managers and senior-level officers as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Attend meetings and record notes and messages for managers and senior-level officers
• Managing office supplies stock and placing orders.
• Preparing regular reports on expenses and office budgets.
• Maintaining and updating company databases.
• Organizing and maintaining filing systems, managing document control.
• Answering queries by employees and clients.
• Updating office policies and communicating them to the wider team.
• Maintaining individual, team and company calendars and scheduling appointments.
• Preparing and formatting documents, reports and presentations.
• Managing office supplies, negotiating prices and placing orders.
• Preparing regular financial and administrative reports.
• Booking meeting rooms, printing and photocopying.
• Managing office supplies stock and placing orders.
• Preparing regular reports on expenses and office budgets.
• Maintaining and updating company databases.
• Organizing and maintaining filing systems, managing document control.
• Answering queries by employees and clients.
• Updating office policies and communicating them to the wider team.
• Maintaining individual, team and company calendars and scheduling appointments.
• Preparing and formatting documents, reports and presentations.
• Managing office supplies, negotiating prices and placing orders.
• Preparing regular administrative reports.
• Booking meeting rooms, printing and photocopying.

PC Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Additional Information

• PC is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply.
• Everyone who works for PC is required to adhere to the highest standards of integrity and professional conduct, and to uphold PC's values.
• PC, as a National CSO, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.　　
• All selected candidates will undergo rigorous reference and background checks.
• All applications will be treated with the strictest confidentiality.
• PC does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted.

No. of position: 1

Duration/contract period: One year with the possibility of extension

Reporting: Area manager

Project title: Preventing Wasting in the Mandera Triangle Concern Worldwide – Kenya, Somalia and Ethiopia

Requirements and Qualification:

• BA Degree in management, HRM, Business administration and related disciplines accompanied with minimum six -year in similar role in humanitarian and development sectors or MA Degree in the same discipline accompanied with minimum four years’ experience in a similar role in humanitarian and development sectors.
• Demonstrated ability to work effectively under pressure
• Strong communication skills, both written and verbal
• Good interpersonal skills with the ability to build strong relationships
• Good listening skills, with high levels of attention to detail
• Strong working knowledge of Microsoft office platforms
• Ability to multitask and prioritize own workload
• Understanding of local language and culture is mandatory
• Fluency in English and Afe Somali is Mandatory.

Skills:

• Administrative Officer Core Skills:
• Interpersonal communication
• Scheduling
• Professional telephone etiquette
• Professional email writing
• Basic computer skills including use of Calendar tools, email, and Microsoft Office products
• Organization
• Problem-solving
• Time management
• Dependability
• Independent work
• Multitasking
• Professionalism
• Positive attitude

Interested applicants who met the MINIMUM requirements should send the following through Ethiojobs portal (www.ethiojobs.net). Or Bring the CV in Physical to the PC Pastoralist Concern Head Office and all Field Offices 

Jigjiga: Khaah Building 4th floor room number 133

Charati office Afder zone

Filtu Offices Libon zone 

Tel: +251-114-42-62-32/+251-464730054/55

10 working Days from the date of advertisement

A complete CV (not more than 3 pages)

A cover letter (not more than one page)