Director of Operations

This post is only for an Ethiopian national.

 JOB FUNCTION:                          

Responsible for all duties that are not directly related to instruction and student achievement including assisting the Head of School in managing school activities; supervising of administrative support personnel; ensuring administrative and finance efficiencies’, coordinating activities such as special events; transportation and building maintenance.

DUTIES AND RESPONSIBILITIES:

• Supervise and evaluate all staff under his/her supervision mentioned above.

• Manage all school scheduling, special events, field trips, cafeteria, transportation, maintenance, playgrounds and cleaning.

•  Manage community use of school site.

• Responsible for school safety plan: disaster preparation, fire drills, student, staff and public safety, and student health.

• Maintain equipment, textbook and supply inventories.

• Coordinate with the Head of School to maintain a positive, safe learning environment for students by enforcing the school discipline plan.

• Responsible for school public relations and communications plan: promote the school and district through positive relations with community, businesses, parents and students.

• Maintain regular attendance.

• Perform other duties as assigned. 

TEAM LEADERSHIP

MANAGEMENT 

• Lead and manage larger school operations team. Staff could include: office manager, office assistants, non-instructional aides, cleaners, maintenance staff, transportation staff, and facilities service team members.
• Meet with school leadership team regularly to discuss goals, progress towards goals, trends and challenges, areas for growth, and action plans.
•  Create a culture of service and support developing team members to excel in their roles and ensuring the school maintains operational excellence.

CULTURE OF ACHIEVEMENT AND RESPECT

• Communicate respectfully and thoughtfully with parent remaining sensitive to different families’ cultures, values and needs.
• Work with the school leadership team to implement the school’s mission; coordinate work and collaborate with the Sandford family.
• Assist in creating a school culture with staff, focused on strong academic achievement, fairness, respect and high expectations for behaviour.
• Ensure staff members understand the procedures and have the resources to operate effectively.

PROFESSIONALISM

•  Collaborate with colleagues to continuously improve personal practice and achieve overall goals and mission of the school and the network.
• Access meaningful learning experiences (professional development opportunities, and ideas from colleagues and supervisors) and exercise judgment in accepting findings as valid for application.
•  Reflect critically upon operational leadership experience, identify areas for further professional development as part of a professional development plan that is linked to school goals, access meaningful learning experiences, and listen thoughtfully to other viewpoints and respond constructively to suggestions and criticisms.
• Use feedback to inform and update Individual Professional Development Plan.
• Fulfil all outlined and related functions professionally and thoroughly.

Reports to: Head of School

 Supervises:  Housing/Property, Procurement, Facilities, Safety & Security, as well as Copy & Printing sections.

EDUCATION AND EXPERIENCE:

• Experience in public school or a business of similar size and complexity.

QULAIFICATIONS AND OTHER REQUIREMENTS:

• MSc/MBA Degree required with course work in Business Administration, Organisational Management, or related discipline desired. 

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Practices, policies and procedures involved in the functional areas assigned.

•  Modern office practices, procedures and equipment.
• Excellent command of English (Oral and written)

• Research methods and report writing techniques.

• Laws, rules and regulations related to assigned activities.

• District organizations, operations, policies, procedures and objectives.

• Interpersonal skills using tact, patience and courtesy.

• Health and safety regulations.

•  Principles and practices of administration, supervision and training.

• Technical aspects of field of specialty.

• Budget preparation and control.

• Staff discipline policies, procedures, laws and regulations.

 ABILITY TO:

• Plan, organize, coordinate and control large group events, classified meetings, and community and family engagement events.

• Communicate effectively to various audiences.

• Prepare and deliver oral presentations.

• Work cooperatively with others.

• Establish and maintain cooperative and effective working relationships with others.

• Maintain records and prepare reports.

• Prioritise and schedule work.

• Train, supervise and evaluate personnel.

• Maintain current knowledge of technological advances.

• Analyse situations accurately and adopt an effective course of action.

• Understand and work within the scope of authority.

• Meet schedules and time lines.

• Plan and organize work.
• Use computer, telephone and alarm system proficiently.

• Manage conflict. 

Interested and qualified candidates are requested to send their cover letter along with an updated CV and all necessary document Via E-mail: bezaye@sandfordschool.org

Closing date: May 11, 2024