Administrative Assistant

Positive Action for Development (PAD) is an indigenous, non-governmental, non-profit making, secular, and legally registered Ethiopian Civil Society Organization on June 6/2011 with a registration number 2330. The organization was established with a vision to see a community of hope, where poverty has been overcome and people live in dignity and security.  The organization has a mission to save lives, promote hope, defeat poverty, and achieve social justice through integrated and sustainable development approaches. It is working in Emergency/lifesaving and Development thematic areas. 

Overall Responsibilities:

We are seeking a highly motivated and organized individual to join our team as an Administrative Assistant in Positive Action for Development (PAD). The successful candidate will play a crucial role in supporting the senior management in managing the daily operations and administrative tasks of the organization.

Specific responsibilities include the following:

• Support the Senior management in managing daily operations and administrative tasks of the organization.
• Assist in coordinating and overseeing various programs and projects.
• Manage communication with stakeholders, partners, and donors.
• Plan and organize meetings, conferences, and events.
• Conduct research and prepare reports for the Senior management.
• Handle correspondence, emails, and inquiries on behalf of the senior management.
• Assist in developing and implementing organizational policies and procedures.
• Collaborate with other staff members to ensure the smooth functioning of the organization.
• Monitor budgets and financial activities in coordination with the finance department.
• Provide support in fundraising activities and donor relations.
• Represent the organization at meetings, conferences, and events when required.
• Ensure compliance with legal and regulatory requirements.
• Support the Senior management in strategic planning and decision-making processes.
• Perform any other duties as assigned by the Senior management to ensure the efficient operation of the NGO.

Qualification: BA Degree and above in Office Technology, Office Management and Technology Science, Business Administration, Management, language,  Information Technology, or a related field 

Experience: A maximum of two years experience in administrative roles or senior management support positions

Skills Required, Attitudes, and Attributes:

• Relevant certifications in office administration, senior leaders’ assistance, or related areas can be beneficial.
• Additional courses or training in communication, organization, time management, and technology skills are advantageous.
• Proven experience in a similar role within the NGO sector.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office suite and other relevant software.
• Ability to work effectively in a fast-paced environment.
• Fluency in written and spoken English           

No required: one 

Duty Station: Addis Ababa

 Female applicants are encouraged to apply