Project Associate (Shelter)

SPECIAL VACANCY ANNOUNCEMENT

Open to Internal/External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy.

Background

IOM Ethiopia's Protection Unit (PxU) aims to contribute to promoting and upholding the rights of migrants including migrants returning from abroad, displaced persons, and migrants’ home communities, reducing protection risks and supporting the GoE to manage migration by implementing preventive, responsive, remedial and standard setting actions. These actions are implemented through the 6 Protection operational pillars – thematic guidance, direct assistance, convening and dialogue, advocacy and communication, training and capacity building and data, research and learning, while adhering to the division's core commitments of protection mainstreaming, accountability and inclusion, sustainability and systemic change and partnership and coordination.

Under the overall supervision of the Chief of Mission (CoM) in Ethiopia and direct supervision of the Project Officer (Shelter) in Tigray and in collaboration with relevant units, the successful candidate will be responsible and accountable for supporting the implementation of Shelter activities in in Shire Sub-office, Ethiopia.

Core Functions / Responsibilities:

 1. Assist in implementing and monitoring Shelter project activities.

2. Retrieve, compile, summarize, analyze, and present information/data on specific project topics.

3. Monitor budget; verify availability of funds; obtain necessary approval and update budget-related information. 

4. Act as the focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on executive actions, etc.

5. Draft status reports, identify shortfalls in delivery, bring them to the attention of the supervisor, and suggest remedial actions.

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

7. Liaise with the Shelter & NFI Cluster and its partners to ensure a coordinated approach towards delivering Shelter solutions to the affected population.

8. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops, and training sessions.

9. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project. 

10. Provide guidance/training to new/junior staff.

11. Perform other related duties as assigned.

Required Qualifications and Experience

Educational Qualification

·        School diploma with five years of relevant experience; or,

·        Bachelor’s degree in civil engineering, Construction Management, Architecture, or related fields from an accredited academic institution with three years of relevant professional experience..

Experience

•      Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

•      Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

•      Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

·        In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,

·        Knowledge of UN and bilateral donor programming.

·        Knowledge of financial rules and regulations.

·        Knowledge and skills in design tools such as AutoCAD, Revit Architecture, Civil CAD, etc.

Languages

·        Fluency in English (oral and written) and Amharic is required.

·        Working knowledge of other local language is desirable.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – Behavioural Indicators level 2

·        Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·        Delivering results produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.

·        Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

·        Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

·        Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – behavioural indicators level 2

·        Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

·        Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

·        Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate about this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.