Transport/Fleet/Logistic officer ( Re-advertise)

Employment Type: Definite Period

Job Purpose:

To manage Concern worldwide Tigray Region, emergency response project’s Transport & Logistics activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation.

Main duties & Responsibilities:

• Understand and adhere to the rules and regulations of (Transport, Procurement and warehouse policy) laid down by Concern worldwide- Ethiopia.
• Make sure office vehicles are serviced periodically as per Concern and manufacturer’s maintenance guideline and insure all repair and maintenance are as per Concern Ethiopia vehicles maintenance guideline.
• Check and review office vehicles repair and spare part bills and make sure the invoices are   in accordance with the agreement before payment is effect.
• Collect daily and weekly transport plan from the users and organise the transport in cost effective way.
• Monitor office, rented vehicles daily movement, and ensure that resources are effectively used for Concern interest only.
• Ensure dispatched program supplies/commodities are reached safely and get the necessary testimony documents from the final recipients.
• Develop daily fuel issue tracking sheet and ensure fuel drums are replenished before reaching the minimum stock level.       
• Collect monthly log sheet for office, if any, and rented vehicles and evaluate each vehicle’s fuel consumption.
• Produce monthly transport report with all information like; Maintenance cost, fuel consumption, availability, utilization, accident/incident and need satisfaction.
• In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, e.t.c)
• Make sure all the procurement processes are as per Concern Worldwide-Ethiopia and Donors procurement guideline.
• Make sure all purchase` files are maintained as per Concern Worldwide –Ethiopia Finance, Procurement and Store guideline.
• Update regularly SRTS (Supplies request tracking sheet) and liaised with RO Logistics unit for program’s SR progress
• Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards  as per Concern and donor’s guideline.
• Produce monthly consolidate stock report and check/inventory process is undertaken at all-time in accordance with Concern Worldwide- Ethiopia inventory guidelines.
• Make sure fixed assets in all office are updated and tagged as per Concern Ethiopia and Donors asset management guideline.
• Make sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed. 
• Monitor logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis.

Additional Duties

• Perform other duties assigned by the line manager for the accomplishment of programme objectives.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
• Work with relevant colleagues  to ensure that information  about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities. 

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood. 
• Understands local safeguarding structures and arrangements.
• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate recordkeeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion. 

Person specification:

• BA degree in Accounting,  Transport (automotive technology), Logistic and supply chain management and related field of studies
• 4 years of relevant experience with the first degree.  
• 2 years of relevant experience plus post graduate degree.
• Profound experience in finance, administration, logistics
• NGO experience in emergency projects is an advantage

Skills Required

• Basic supervisory/managerial skills.
• Technical and report writing skills
• Computer literate.
• Fluent spoken and written English.
• Good communication and interpersonal skills

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave