Area program Manager I

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the following position:

Job Summary

The Wayu Tuka AP Manager will be responsible for coordinating of all the Nature Positive Food Systems (NPFS) project field activities at project level and administrative activities at project target areas. He/she will be primarily be responsible for Project Design, planning, implementation, reporting, monitoring, and evaluation; staff and material management; financial management and coordination and networking with governmental and non-governmental agencies at project target areas.

Position:                                   Area program Manager I  

Duty Station:                          Wayu Tuka (East Wollega, Oromia Region)

Duration of Contract:        One-year contract, Renewable (with 60 working days probation period)

Closing date:                           March 29, 2024

Principal Responsibilities:

Key Result #1: Take a lead in Managing FH Ethiopia Scaling Up Conservation Agriculture Project

1.     Coordinate the preparation of project plans and ensures the timely submission to West Region Programs Manager and climate resilient manager at HO.

2.     Coordinate the trainings of natural resource management, livelihood including conservation agriculture and marketing and gender and fully be involved in the facilitation of the trainings to the project staff, government workers and target farmers and community representatives;

3.     Ensures that project activities are implemented in accordance with the project proposal signed between FHE and the Government;

4.     Conduct situation analysis in the project areas and designs appropriate intervention plan in line with the vision of FH Ethiopia (FHE);

Key Result #2: Project Management (study, designing, implementation, monitoring, reporting, and funding)  

1.     Ensure the preparation and submission of various periodic reports to West Region Programs Manager, regional governmental, Zonal and woreda Sector bureaus.

2.     Monitors and evaluates project activities in collaboration with stakeholders, FHE head quarter monitoring team and other concerned bodies;

3.     Present the project profile, plan, report and different cases concerning the project on Woreda, zonal and regional level forums;

4.     Ensure that project implementation status is regularly gauged against the indicators in the project proposal to identify gaps and suggest correction measures to Climate resilience Manager;

5.     Propose project ideas to design new projects and share to the respective Unit at Head Office;

6.     Prepare annually and quarterly procurement plan and get approval for timely purchase of materials jointly with other projects to ensure wise use of resources.

Key Result #3: Networking, Coordination and Projects Management 

1.     Networks with Wollega University, Nekemte Polytechnic college, Bako Agricultural Research Centre, Nekemte Soils Laboratory, Oromia Seed Enterprise, East Wollega Farmers Union, Cooperatives and all government and non-governmental agencies to collaborate in running the nature+ business activities;

2.     Organize and handle all learning and lessons events with the respective local level project stakeholders and other who come to the project area in consultation with Climate Resilience Manager; 

3.     Makes the necessary contacts with Woreda, Zonal and Regional Offices for smooth relationship and maintains good understanding in the implementation process of the project; and hosts project visitors from donor and different organizations;

4.     Maintain good relationship with stakeholders;

5.     Represent the project on behalf of FHE on different forums and workshops at regional, Zone and woreda level

Key Result #4 Staff and Resource management 

1.     Gives overall guidance, manages and coaches to staffs under his/her supervision;

2.     Ensures that performance evaluation forms for all employees are completed and submitted to the FHE Head Office timely;

3.     Ensure that project assets such as vehicles and motor bikes are properly managed as per vehicles management guideline of FHE;

4.     Ensures that human resources, materials and commodities are adequately available and properly utilized; 

5.     Co-ordinates and creates team spirit among project staffs to maximize the achievements of the project;

Key Result #5 Financial management

1.  Ensures that financial resource of the project is implemented based on the planned activities;

2. Show a higher integrity in handling financial resources allocated for the planned project;

3. Ensure that resource utilization is economical and efficient in the project;

4. Provide all necessary technical support to project Finance and Admin Officer to prepare monthly financial accomplishment report and submit to Head Office.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Gender Responsibility

⮚ Publicly endorse FH is gender sensitive and inform the mandates of the Gender & Diversity groups, gender advisors, and gender focal Points.

⮚  Enforce the sexual harassment policy and on field visits, raise gender issues with staff, and demonstrate strong stand about gender related abuses

⮚ Using review meetings, field visits, and other methods, clarify that Climate Resilience manager is strongly committed to the principle of equal opportunity for women and men, and a true gender balance in staffing.

⮚  Facilitate female staff participation in local and regional networks, as well as seminars and cross visits.

Ensure the equal participation and engagement of the women beneficiaries in all project activities 

Safety & Security Responsibility

⮚  Ensures that safety and security costs are included in all program budgets.  These include, but not limited to: staff training on safety and security, site enhancements for safety and security, human resources (security officers), purchase/ maintenance of basic safety and security resources & tools and budgets for safety and security assessments.

⮚  Communicating with all field level project staffs and making sure that all staff members are aware of the safety and security procedures;

⮚  Facilitating implementation and revision of Country Office procedures when required.  This includes identifying potentially risky situations and suggesting corrective measures;

⮚   Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚   Takes the leadership in the management of Safety and Security in the Projects.  This includes identifying factors that increase risk, finding ways to reduce risk and planning ahead;

⮚ Ensuring that all employees, local/foreign interns, as well as external consultants submit an updated Record of Emergency Data to their travels out of their base stations to accomplish FHE’s mission.

JOB LEVEL SPECIFICATIONS

⮚   Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚ Excellent writing skills in English with proven ability to review plan/reports with donor requirements/standards,

⮚ Computer literate in Microsoft Programs,

⮚ Strong Interpersonal skills,

⮚ Emotional maturity,

⮚ Cross-cultural Sensitivity,

⮚ Ability to work effectively under pressure.

⮚ Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;

Experience

⮚ Minimum of five (5) years related experience in the field of out of which at least two years in a coordination or managerial position preferably in a similar program or INGO.

Education/Certifications

⮚ A minimum of Bachelor degree in Agriculture, Rural Development, Natural Resource management or other related fields (with more preference to MSc degree)

⮚ Trainings in Natural Resource Management, Conservation Agriculture principles, Climate Smart Agriculture (CSA), Climate Change

Distinguishing Competencies

⮚ Highly developed leadership, influencing and communication skills, and demonstrable capability in relationship building at all levels.

⮚ Proven budget management experience coupled with experience in implementing and working in accordance with corporate structures, policies and practices.

Language

⮚ Proficiency in both spoken and written English; ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or government regulations. He/ She have the ability to write reports, business correspondence, and procedure manuals.

Supervisory Responsibility

⮚ The position supervises all Project Officers, Project Finance and Admin Officer and provide all technical advice and follow up other staff under project Finance and Admin Officer