Project Coordinator

Young Men’s Christian Association of Ethiopia (YMCA Ethiopia) is a non-religious, non-political and pioneer youth serving organization which works for the well being of youth, children and the community at all. YMCA was established in 1951 with the vision of empowering young people for the renaissance of Africa. It is affiliated with the World Alliance of YMCA and African Alliance of YMCAs and shares the founding principle of “Body – Mind – Sprit” which is symbolized by the time honored triangle that denotes a holistic youth development approach. The organization aims to reach over 80,000 beneficiaries with 30,000 members and volunteers. YMCA works in collaboration with governmental and non governmental stakeholders in Addis Ababa and five (5) regions of the country (Amhara, Oromia, SNNPR, Tigray, and Sidama) and ten (10) branch offices.

General overview of the position

The Job holder is responsible for engaging in project design, planning of activities and ensuring efficient and effective implementation of the planned activities by making sure that regular monitoring and reporting of statuses. 

Key Responsibilities

• Collaborates with the program team and Business Development Coordinator to identify problems related to core program areas, to develop project concept notes and project proposals;
• Prepare, detailed project implementation for all projects under the coordination of the role.
• Implement the project activities as per agreed standards and requirements
• Liaise with the MEL officer to ensure that the monitoring and evaluation system is in line with quality standards.
• Ensure effective and efficient use of resources and budget.
• Responsible for the successful supervision and coordination of project reports and resources.
• Ensures the proper acquisition and maintenance of knowledge and lesson learned documents to foster effective knowledge management.
• Promotes and maintains effective smooth partnership with all stakeholders across project implementation areas
• Provide leadership and guidance for project staff or/and youth volunteers/ interns
• Establish appropriate youth engagement platforms and ensure their functionality
• Ensure that important milestones and events of the project are documented and published on social media and other platforms
• Facilitates the design and implementation of youth lead activities in all projects.
• Ensure that all relevant project agreements are signed with all relevant government entities 
• Stay informed on legislation, local and national issues, and best practice in youth work
• Act as a role model for young people, inspire them to positively engage with media and understand the opportunities available to them.
• Prepares detail monthly/ quarterly, semi-annually and annual action and resource plans of the project and submits to the immediate supervisor
• Coordinates project activities and resources based on planned time tables, and allocated resources
• Based on the measurement plan set, follows up the day to day activities of the projects.
• Collect/ gathers and maintain day-to-day, weekly and monthly data based on the   project outcomes and activities, targets.
• Prepares monthly/quarterly, semi-annual and annual reports of projects’ reports,            
• Collaborates with immediate supervisor, teams, and /or MEL officer on the periodical Monitoring, Evaluation and reporting activities.
• Coordinates and uses project resources effectively and efficiently
• Prepares monthly/quarterly activity budget plans and submits to program manager for approval
• Checks and signs on budget requisition of department and, submit it to the immediate supervisor.
• Engage in cross-sectional collaboration and team efforts.,
• Facilitate on-the- job training, team meetings, orientations, and experience sharing events to branch program staff members and relevant members in relation to the jobs and projects that they undertake.

Report to: Program coordinator

Place of Job: Addis Ababa but shall be travelling to other regions where YMCA has presence 

Required knowledge and capabilities to the position

• Highly innovative and is positive change oriented 
• Knowledge about youth development issue, child rights, and related conventional agreements
• Ability to lead coordinate and motivate without necessarily holding positional leadership
• Commitment and ability to learn and share knowledge with teams and member of the organization. 
• Ability to create networking, collaboration with stakeholders and willing to work closely with young people.

Job Requirement

• B.A. Degree or MA degree in sociology, psychology, project management and other related field.
• Minimum of 2 up to 3 years relevant experience in project coordination.
• You have to be innovative, vibrant and active