Administrative Officer

BACKGROUND

EthioChicken is a leading distributor of chickens to rural farmers in Ethiopia. We are a rapidly growing Company that believes in investing in our employees and offers them opportunities for career advancement. EthioChicken is an Ethiopian based company.

OUR VISION

Our vision is to provide one chicken per person per year through smallholder farmers.

OUR PURPOSE

Our purpose is making farmers of Ethiopia healthier and wealthier.

Administrative Officer Key Functions

• Assist the Human Resources department in administrative tasks
• Ensure an attractive, pleasant and neat reception area that is maintained at all times
• Update calendars and schedule meetings/appointments
• Process payments for flight tickets and hotel accommodations
• Organize workshops and meetings
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Receive and sort mail/deliveries/couriers
• Arrange flight booking, vehicle rental and accommodations for staff and guests. Settle payments accordingly
• Follow up stationary acquisition
• Ensure printing paper and cartridge is ready for internal users
• Ensure the functionality of common printers & photocopy
• Design a filling system or maintain a case file for all government, non-government and any communications
• Ensure all documents are kept in a way to be retrieved easily and timely
• Assist the HR Department in organizing and scheduling interviews
• Write different correspondences to government and non-government organizations
• Send out visa invitation letters for EthioChicken visitor’s coming from outside Ethiopia
• Assist the Senior Leadership Team in administrative related issues
• Work with the government in processing immigration, work permit, residence ID issues in relation to expatriates and others
• Renew valuable business documents like business license, etc...
• Oversee upkeep and organization of office environment
• Assist all department on other secretarial activities
• Perform other relevant duties as requested

Competences

• Computer skill in MS-Word, Ms-Excel, Outlook and other application
• Typing skills, both in Amharic and English
• English and Amharic languages
• Professional appearance
• Strong communication skills
• Willingness to multi-task and work on own initiative
• Proactive, energetic, and team player personality

Education Qualification

• BA in Management or related field of study

Experience

• 0-1 year of experience