Project Coordinator

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

The position holder will be responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of Plan’s emergency response within SNNP PA  mainly related to three core areas: Emergency nutrition, Emergency Child Protection and Emergency WASH related projects including handling manpower and budgetary aspects of the projects. 

ACCOUNTABILITY AND  MAIN WORK ACTIVITIES

Organize and Lead Multidisciplinary Emergency teams (25%)

·         Lead a multi-disciplinary professional emergency teams working in the project site.

·         Ensure emergency assessments are effectively undertaken and implement integrated emergency response, recovery and exit strategies in close collaboration with major partners and stakeholders

·         Ensure all team members clearly understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.

·         Work collaboratively in close relation with field, SNNP PA , and concerned CO staffs

·         Ensure existing human resources needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.

·         Promote productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

·         Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.

·         Create the conditions to ensure effective teamwork and morale is strictly observed.

·         Conduct periodic performance appraisals of team members and provide timely feedback.

·         Ensure logistical resources demands are fully assessed, identified, described and communicated, in collaboration with the PA and Country Office logistic department.

·         Identify training needs and work with HR department to develop and implement relevant training plans.

·         Ensure compliance with all Ethiopian government legal, contractual, labour and statutory requirements.

·         Communicate effectively on usage, procedures and relevant communications protocols to all emergency response team.

Managing project budget (25%)

·         Lead humanitarian and rehabilitation projects in in the project site, implementing donor funded projects in Food Security Livelihoods and WASH sectors, responsible for the successful implementation of projects valued up to $1,200,000 USD per the project period.

·         Coordinate effectivelythe development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy

·         Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.

·         Monitor periodically grant budgets with OPA and CO finance teams, and in compliance with donor regulations.

·         Provide timely support for field emergency finance teams in cash forecasts, budget follow-ups, and adherence to regulations

Project implementation coordination, monitoring, follow up and reporting(25%)

·         Coordinate the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with CO (Livelihoods and WASH Specialists) and OPA for review and then submission to donor

·         Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards

·         Provide continuous technical and organizational support and capacity building to field teams

·         Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges;

·         Ensure the National Project Manager, ERR Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments;

·         Ensure different sectoral activities such as (FSL and WASH) are implemented in a coordinated and integrated manner;

·         Ensure all project activities are conducted in accordance with the agreed work-plans and proposals

Managing relationship and networking with government, partners and other stakeholders (15%)

·         Assist and advise the National Project Manager and ERR Lead with securing donor funding for emergency projects.

·         Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.

·         Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Conduct community need assessment before developing projects (10%)

·         Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects

·         Support pragmatic project design and proposal  for institutional and public funding

·         Maintain on-going surveillance of the developing humanitarian emergency situation and in consultation with the National Project Manager and Emergency Response and Recovery lead, adjust activities accordingly

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·         Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

·         Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

·         Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·         Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Technical expertise, skills and knowledge

Qualifications/ experience essential:

·         MSc/BSc in Rural Development, Agriculture, Economics, Development studies, Public Health, Hydraulic Engineering, Sociology or other related fields is required with a minimum of 7 years working experience.

·         Good managerial experience, including managing budgets

 Qualifications and experience desirable

·         Equipped with sufficient level of  awareness on : Early warning concepts; Disaster risk management practice and knowhow; food security framework; good understanding of national government policies and agro-pastoralist awareness   

·         Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct

·         Knowledge of child rights programming

·         Good knowledge of field level realities of humanitarian NGOs work;

·         Experience of working in agro-pastoral context and speak  Afan Oromo;  

·         Knowledge of FSL, WASH, DRR, CTP, EWS, DRR and DCM;

·         Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Languages required

·         Fluency in English language is essential

·         Knowledge of local language is desirable