Admin/Front Desk Officer

Ethal Aluminium Manufacturing PLC, is a foreign Investor shareholding company, started its journey from Dec 2014 GC.

Company is engaged in Manufacturing of Aluminium Utensils with Aluminium melting facility at 1st, Industry zone, Debre-birhan, Ahmara National Regional State, Ethiopia. It is 130 KM. far from country capital, Addis Ababa. Ethal Head office is at Room no. – 304,305 & 306, 3rd floor, PECAN building, Gurd shola, Megenagna, Addis Ababa.

Ethal is a leading utensils manufacturing company with operational excellence, driven by innovation, technology and motivation to enhance sustainable industrial and business growth in Ethiopia.

Company is producing variety of export quality Utensils products which is demanded in entire Ethiopia. In near future, company is planning to produce premium type, new range of utensils products to cover wide range of customers.

  Company is managed by highly skilled and experienced professionals. Ethal mission is to achieve business excellence through optimum resource utilisation and sprit of entrepreneurship. Company also values the skill and integrity of employees and give priority to social welfare.

Responsibilities

• Welcoming visitors and providing assistance as needed. 
• Newspaper management. 
• Inward document management.
• Maintain original document files. 
• Travel management for expatriate and local employees 
• Plant and flower management 
• Office Keep-up 
• Manage office utilities – telephone, internet, electricity, water. 
• Timesheet management - HO. 
• Document management and document processing. 
• Coordinate and manage maintenance of furniture and equipment. 
• Receive telephone calls, mails and other external documents. 
• Internal communication from the other branches of the organization. 
• External communication received.
• Compile and submit reports from branches to CEO, COO & CFO will include follow up for reports not received, filing and summarizing on checklist of report. 
• Schedule meetings and arrange appointments schedule for CEO, COO & CFO. 
• Manage and supervise office upkeep and maintenance with internal and external entities. 
• Document processing 
• Scanning, copying, typing, filing, and translating. 
• Maintain inventory of office stationery and supplies. 
• Digitize inventory cards. 
• Maintaining safe and clean reception area by complying with producers, rules, and regulations. 
• Writing and reporting leave application and authorization form for absent employees. 
• Ensuring proper filing of official documentation. 
• Organise conference room scheduling, equipment, cleaning and take minutes for meeting. 
• Manage office inventory, monitor and maintain office equipment, inventory supplies and order replacement supplies as needed. 
• Coordinate office and maintain issues for general repair and update. 
• Arrange tickets and travel arrangements abroad/domestic for company employees. 
• Receive telephone calls, monitor incoming and outgoing mail, receive and sign for mail/packages from couriers and deliver to proper recipient. 
• Prepare correspondence documentation or sending materials to other branches and other places. 
• Assist other department with administrative or clerical tasks. Qualifications - Diploma or BA degree in Business Management, Administration, Secretarial Science or other related fields.

Reports to: Chief Financial Officer (CFO)

Experience

• A minimum of 2/3 years of experience in office administration 
• Experience working for international organizations preferred Core

Skills 

• Extensive knowledge of office administration, record keeping systems and clerical procedures 
• Excellent organizational skills 
• Excellent verbal and written communication skills
• Attention to detail
• Active listening 
• IT Skills
• Proficient in Microsoft Office (Word, Outlook, and Power Point)