Finance Officer

CHILD SAFEGUARDING:

Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:  -  Finance Officer

The purpose of the Finance officer  will assist the Finance coordinator to carry out activities in finance including petty cash management recording offline GLACOS & invoicing payment. She/he will assist with quality control, financial reporting and monitoring. The role holder will also provide  in ensuring appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and other related to financial management) are in place to properly disburse, account, budget and report project funds which are cost effective, timely, have proper internal controls and comply with SCI internal policy procedure.

SCOPE OF ROLE:

Reports to: Finance coordinator

Job specific roles and responsibilities

• Prepares bank payment voucher for approved payments and effect the payment.
• Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
• Handle petty cash of the field office and maintain proper petty cash recording/register
• Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
• Follow up on staff work advance and travel advance to be settled timely.
• Properly coding of all bank and petty cash transactions as per chart of account coding classification.
• Collect cash with appropriate voucher and deposit cash collections intact to bank account.
• Ensure safe custody of Filed office’s Petty Cash fund, uncollected cheque, new cheque pads & bid bonds, and other legal documents related to finance.
• Prepare General Ledger and Cash Offline Spread sheet (GLACOS for all transactions that to be reviewed and posted by the Finance coordinator
• Proper documentation of all financial documents
• Scan All financial documents & paid stamp

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and SCI Filed Offices accountable to deliver on their responsibilities –giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition

• Sets ambitious and challenging goals for his/her self, takes responsibility for his or her own development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity

• Honest, encourages openness and transparency