Procurement and Liaison Officer

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

 Why we need you?

We are looking for a Procurement and Liaison Officer who will be responsible for ensuring the overall quality, efficiency and proactive administrative and logistical support services in the areas of procurement of goods and services as per SOS CVE policies and procedures and in accordance with relevant Ethiopian government policies and procedures. The job incumbent is also responsible for handing vehicles yearly registration and maintenance and Coordinate liaison between SOS CVP and other entities for the benefit of the organization..

What we provide...

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

 Your role....

As a Procurement and Liaison Officer, you will be in charge of the following

Procurement

• Developing annual procurement plan for the location and act accordingly;
• Receiving and reviewing purchase request (PR) in accordance with the plan and budget;
• Ensuring purchase requests (PR’s) are adequately specific and complete
• Based on the approved PRs, preparing Request for Quotation (RFQ), facilitate RFQ/bid opening, do bid analysis and preparing Purchase Request (PO) for selected suppliers and ensuring compliance to SOS CVE’s procurement policies
• Advising staff on specifications, prices, availability and other procurement matters
• Ensuring detailed understanding and application of the appropriate policy and procedure is followed in solicitation and receipt of quotation and all steps of procurement process
• Ensuring that incoming materials from suppliers are in good order and properly checked before receipt
• In collaboration with purchase/bid committee, conduct competitive procurement process and procuring requested materials
• Preparing all purchase orders, invoices for accuracy and completeness before forwarding for review
• Analyzing the local market and keeping an updated database of local suppliers corresponding to SOS CVE needs and eligibility criteria (quality, price, service, and ethics), send the updated supplier list with the monthly report.
• Maintaining records/files of all purchases with relevant information
• Ensuring the obtaining of GRN’s (Goods Received Note) for goods delivered to store

Liaison

• Liaises with different government offices, Private Organization, INGO, LNGs and other stakeholders to facilitate the organizational business whenever the needs arise at the programme location.

Logistics

• Providing logistic support to domestic travels, such as arranging lodging and local transportation;

• Providing logistics for program location events, such as conferences, workshops, trainings and meetings

• Follow up and ensuring the provision of monthly report of vehicle usage

• Ensuring vehicle status reports are submitted periodically
• Ensure maintaining of a logbook for each vehicle
• Maintaining records of maintenance and services cost of every vehicle and compiles monthly vehicle expenditure report
• Organizing vehicle accident documents and reports for insurance purposes.
• Responsible for implementing SOS CVE's fleet management guidelineSupervise the management of vehicles in the pool: (maintenance, daily movement)

Child safeguarding

• Responsible to take part in  awareness raising sessions and capacity building trainings in relation to Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
• Supporting children and young people to make them understand the CS risks and protection mechanisms
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at programme level and/or to the respective line manager   .

Up for the challenge..............

Then check out our criteria’s:

The must haves:

Education:

• BA Degree/Diploma in Management, business administration, accounting, procurement and supply chain or related field preferred

Experience:

• For Degree holders, 2-years’ experience in Purchasing role is a must
• For Diploma holders, 4-years’ experience in Purchasing role is a must
• Good Communication skills
• 3^rd grade driving license with 3 years of driving experience

Competencies-Knowledge, Skills, abilities:

• Purchasing, negotiation and planning skills (e.g. inquiry/negotiation/ e-commerce, PO issuing, commercial agreements/contracts, work planning etc.)
• Project management skills is advantageous Solid knowledge and understanding of procurement processes, policy, and systems
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Ability to analyse problems and strategize for better solutions
• Ability to negotiate, establish, and prepare contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player

The Pluses

• Prior INGO experience is advantageous