Accountant(Disbursement, Document Coding & Tax Declaration)

Duty Summary:

Accountant (Disbursement, document coding and tax declaration) is a person who is responsible for preparing and reporting of costs, expenditure and process payment. S/he prepares and records different payments, confirm that documents are filed properly.
Duty and Responsibilities:

1. Receive payment request documents and verifying supporting documents.
2. Check the availability of budget.
3. Shall deduct withhold tax as per withholding tax proclamation.
4. Prepare cash/bank payment voucher.
5. Shall receive official receipt with the proper tin number of the company.
6. Hold authorized cash, cheques, and other cash –worth items in safe.
7. Shall settle purchase and per-diem advances on time.
8. Shall make paid stamp on each receipt or invoice.
9. Deposit all cash/cheque collections into the respective bank account intact (in time).
10. Receive employee payroll data, prepare and code monthly payrolls.
11. Prepare salary payment summary and send transfer letter to bank.
12. Prepare, Code, and post Invoices and analyze company sales transaction.
13. Collect authorize cash/cheque based on proper cash receipt Voucher /VAT sales Invoice and related rules.
14. Direct and follow up the preparation and declaration of taxes and tax return on time.
15. Ensure the financial recording (posting) is based on proper source documents.
16. Follow up staff debtor account and report the outstanding balance on a monthly basis.
17. Follow up purchase settlements and report the outstanding balance on a weekly basis.
18. Check all accrued expense.
19. Daily check the payment vouchers against with attachment(supporting) documents.
20. Check detail fixed asset register.
21. Ensure monthly Value Added Tax (VAT) is prepared and declared to Ethiopian Revenue Authority on Time.
22. Ensure monthly Withholding Tax (WHT) is prepared and declared to Ethiopian Revenue Authority on Time.
23. Ensure monthly Payroll Taxes like employment Income Tax and Pension Fund are prepared and declared to Ethiopian Revenue Authority on Time.
24. Reconcile VAT input and output record with General Ledger.
25. Post (update) all company transactions in to Peachtree Accounting software and maintain up to date data.
26. Ensure the document and work sheets are properly filed for future reference.
27. Receive daily stock movement vouchers from store.
28. Check the sequence of the vouchers.
29. Check the document is signed by designated personnel.
30. Maintain new inventory items with standard unit of measurement and major inventory category.
31. Code and post (update) the stock movement transaction.
32. Prepare daily, weekly and monthly material consumption report.
33. Reconcile the stock balance with store record monthly and quarterly.
34. Reconcile stock transfers from store to store.
35. Prepare and update cost of sale and reconcile stock accounts.
36. Prepare and update Fixed Assets register.
37. Follow up the location of fixed asset.
38. Perform all other duties as assigned and required by immediate supervisor.

N.B: Apart from the above-mentioned responsibilities one must complete all additional tasks requested by the company.

Knowledge Requirements:

• Working knowledge of tax laws and GAAP and IFRS.
• Strong organizational and stress management skills.
• Proficiency in Peachtree (Sage) software, Microsoft Office, particularly with Excel and other accounting software.

Required Abilities:

•  Having Verbal and Written Communication Skills,
• Ability to apply logical and critical thinking skills to projects.
•  Ability to work with little to no supervision.
•  Having strategical views on the subjects.

Requirements of Attitude and Behavior:

• Bound to ethical principles,
• Strong analytical and problem-solving skills
• Accuracy and attention to detail
•  Strong teamworking skills
•   Flexibility