Warehouse Officer

Accountability and Main Work Activity

Receiving Purchased and Donated Supplies (25 %)

• Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRN.
• Receive and properly stock any purchased and supplied items in a way that suits proper material management with respect to the  nature, Size and quantity of the material
• Continues monitoring of the stock status , Shelve-Life / Expiry dates…and provide early notification to ensure items are released within acceptable time frame before their shelf life /Expiry periods
• Ensure proper Management  and control the GIKs

Dispatching the Inventories and Fixed Assets to Different Projects (25%)

• Ensure the request for supplies are made authorized by the budget holder or the right delegate and duly approved by Supply Chain and Admin Coordinator before issuing the waybill, dispatch note and stock issue voucher. 
• Ensure the request for fixed asset is approved by the Emergency Response Manger before releasing the assets and ensure that asset custodian is signed on spot by the receiving staff.
• Timely collection of dispatch notes signed by the proposed receiver ( Proof of evidence for the proper delivery of the dispatched materials )

Fixed Asset Management (10%)

• Keep the asset register database regularly updated based on the information from the GRV and the custodian/s.  

Regular Updating of the Stock Transaction (15%)

• Update regularly the stock transaction on the bin card and the stock ledger
• Properly utilize all stock documents for each stock transactions (GRN, Bin Card, SRIV, DN…)
• Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.

Assistance in Periodic Reporting (10%)

• Provide assistance in periodic reporting on stock transaction and asset transfer and movement.
• Compile monthly, quarterly, semi-annually and yearly Stock transaction reports (Stock and Asset etc...)
• Ensure that all accidents, fire, loss, theft and damages to any supplies in stock are reported to the supervisor immediately

Filing and Documentation (15%) 

o   Keep document files of inbound and outbound supply Chain documents  for reference and reporting ( GRN , SRIV , DN , Bin Cards …)

o   Reconcile and archive all stock documents of each project properly specifically beneficiary distribution lists, Model-19 and GRN of recipient institutions,

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree level or equivalent study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
• At least 3 years of relevant work experience in INGO environment, involving in both emergency and development programs.

Qualifications/ experience desirable:

•  Experience in the supply management of both emergency and development programs

Knowledge and Skill

• Knowledge of Warehouse Management  and asset management
• Communication Skills
• Multi-tasks handling skills
• Ability to be proactive and provide attention to detail

Languages required

• Fluency in English language is essential
• Knowledge of local languages is a desirable