Executive Secretary

Job Summary:

The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff. 

Supervisory Responsibilities:

May recruit, interview, administrative staff in the department. 

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including preparing budget, maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives like task distribution ,follow up and preparing deadlines.
• Performs other related duties as assigned

Required Skills/Abilities: 

• Excellent English verbal and written communication skill.                    
• Excellent knowledge of MS Office and marketing software (e.g. CRM 
• Excellent  in management tool applications
• Excellent organizational skills and attention to detaiL
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• Bachelor’s degree in Business Administration or related field preferred.
• At least  six years of related experience required.