Procurement Officer

Job Description

• Coordinates and facilitates the procurement requirements of the Company based on theprocurement Procedure.

• Preparing budgets, cost analyses, and reports.

• Prepare procurement plan and submit for the review of the Manager-SCM or Managing Director or his Delegate.

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

• Prepare bid documents and invitation to bid.

• Prepare and send quotations requests for short listed suppliers and collects Proforma invoices.

• Involves in checking and making ready bid box.

• Involve in opening bid, Proforma and quotations as per the discretionary limit given by the Company.

• Evaluates bidder’s proposal with special emphasis on the financial aspect.

• Originate procurement documents, internal and external correspondence related to the procurements.

• Prepares award letter and contract documents/purchase order.

• Prepares payment certificate, co-sign and effects payments to supplies.

• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.

• Deliver the purchasing items to store timely.

• Ensure that invoices received reconcile to purchase orders and created and matching receiptsto purchase orders.

• Ensure three way matching of purchase order, Invoice and GRN and carry out monthly closing procedures, including month end reconciliations and adjustments.

• Develop appropriate physical inventory count procedures, adapted to the local requirements of each site, with a strong accent on control and separation of duties.

• Monitor, evaluate and improve supplier performance in accordance with the contractual agreement and/or Service Level Agreement, on a continuous basis.

• Control and monitor expenses against approved budgets.

• Monitor delivery times to ensure they are on time.

• Conduct supply market analysis, researching and evaluating prospective suppliers.

• Maintain records of purchases, pricing, and other important data.

• Serve as secretary of the Procurement Approving Committee at various levels.

• Perform other duties as assigned by the immediate supervisor and the Managing Director.