Administration Officer

ROLE PURPOSE:

The Administration Officer is accountable for ensuring the program’s support services: Administration, Office Management and day to day office Security Management are met according to agreed program activities and resources utilization priorities and SCI systems, polices, and procedures.

KEY AREAS OF ACCOUNTABILITY:

Administrative duties at the field office

• Manage the administrative activities in accordance with established guidelines and develop appropriate systems to support these functions.
• Ensure adequate and efficient provision of the infrastructure, office facilities and support to help meet organizational objectives, and statutory compliances for all project locations and manage administrative costs within allocated budgets.
• Facilitate all legal issues in order to have ad hoc specialist legal advice, opinion and services and to keeping abreast of relevant statutory legislation and regulatory requirements.
• Assist in the coordination and planning of SCI Ethiopia related events and programs.
• Respond sensitively and professionally to the children, young people and families who work with SCI Ethiopia.

• Comply with all relevant Save the Children policies and procedures.

• Ensure that staff members have access to the information and communications technology required for their jobs and are trained in its use.

• Administer field office level benefits including insurance coverage, claims, change reporting and responds to questions from providers and employees
• Administer undertakings related to compensation, performance, and employee benefits.
• Follow up and certify that staff members receive appropriate allowances (clothing, etc.) including their annual salary increment and cost of living adjustment as agreed at the national level

• Supervise undertaking of general administrative and reception duties including photocopying, faxing, dealing with enquiries and liaising with suppliers and ensure availability of adequate supply of office materials and consumables to enable the effective delivery of the project offices work.
• Administer the development and implementation of records management procedure intended to standardize filing, protecting, and retrieving records, reports, and other information contained on paper.
• Oversee the management of the project offices IT and communications work and ensures staff are trained in IT Packages.

Ensure safety and security

• Oversee, as far as possible, the well-being and safety of all staff based in the project offices.
• Oversee the network of security that safeguard the organization's assets and property, as well as the physical safety of employees and visitors.
• Oversee the project offices specific HR and Administration work procedure and are updated and adhered to Area security guidelines

QUALIFICATIONS AND EXPERIENCE

Essential

• Educated to degree level in Management and Public Administration or related subject area.
• A minimum of three years’ experience in Administration and related works within a large organization.
• Ability to lead, motivate and develop a large team.
• Excellent interpersonal and representational skills.
• Excellent spoken and written English language skills.
• Highly developed organization skills, with the ability to manage a number of projects simultaneously.
• Experience of managing a large budget and an understanding of grant and finance management.
• IT literate.

• A commitment to children’s rights and principles of equal opportunity
• Who has great belief in diversity
• Who has good Skill of communication

Desirable

·       NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas

Additional job responsibilities

·       The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Additional Note

Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of basic salary for Male staff

COMPETENCIES 

• SC Values are: Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.
• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
• Thinking Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organisation.
• Engaging
• Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others      

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Sekota for Nine Months. This role is offered on the basis of national terms and conditions only.