Human Resource Officer (HRO)

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CARITAS Switzerland (CACH) has been working in Ethiopia for more than 40 years. Currently CACH cooperates with four partners in Ethiopia. CACH has successfully been registered as an International Non-Government Organization in Ethiopia and has therefore become operational at project implementation level. CACH’s main working fields are: Climate, Income, Migration as well as Humanitarian Aid Responses. CACH current working areas are in Oromia, SNNPR, Amhara and Tigray. CACH supports and implements currently about ten projects in these regions. 

Human Resources Management

Recruitment:                                                             

• Assist line managers to draw up relevant job descriptions and person specifications that fits into the requested job;
• Directly involve and support the HR team during recruitment and selection whenever necessary;
• Lead in short listing, testing and interview of positions;
• Ensure new employees are familiar with all CACH employment procedures and the contents of the HR manual
• Provide briefing for new staff members and assist existing staff in completing
• Organizing induction programs for new staff joining CACH in consultation with concerned departments.

Staff Contract Management:

• Make sure that the new staff has signed on Code of Conduct and associated policies including completing personal history form;
• Ensure that job description is signed by the new staff and line manager;
• Maintain and update all official personnel files and records for head office and programs on a regular basis;
• Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis;
• Ensure new employees are familiar with all CACH employment procedures and the contents of the HR manual and ensure updated version

Training & Development:

• Facilitate and organize local and overseas staff trainings.
• Advise on individual learning plans
• Produce training materials for in-house courses
• Support the Deputy Country director (DCD) in monitoring and reviewing the progress of trainees through questionnaires and discussions with managers
• Maintain, update and tracking staff trainings and development information and records.
• Help line managers and trainers solve specific training problems, either on a one-to-one basis or in groups
• Ensure all duties are carried out in accordance with Health & Safety regulations as given in Health & Safety Manual

Managing Staff Complaint:

• Receive any salary or staff benefits complaints and work closely with the CACH department until the raised complaint is resolved.
• Assist the Deputy Country director (DCD)to manage complaints in accordance with the Human Resources Manual.
• Liaise with complainants in a sensitive and appreciative manner.

Reporting:

• Maintain and regularly update human resources database and prepare monthly head count report
• Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc;
• Provide timely update on the recruitment status and circulate the information to the relevant departments. 
• Preparing weekly and monthly HR report as required.

Others:

• Liaise with government ministry offices and Agency for Civil Societies Organization for expatriate staff work and resident permits(ACSO, Immigration, MOLSA…);
• Make sure that staff are registered and covered by pension fund as per government pension law.
• Maintain and keep track of leave records and balances.
• Ensure that all new staffs have filled ID forms and make sure every staff has the organisation’s ID card.
• Provide support and advice to field office for any HR related issues;
• Keep always information of HR department confidential
• Create CV pool system that can be used for emergency recruitment
• Make sure that data of staff family/dependents proper utilization of the medical scheme
• Perform any assignment given by immediate supervisor

• The ideal candidate represents the majority of the below mentioned areas:
• BA Degree in Human Resources Management/Management
• 2-5 years of relevant work experience in Human Resources
• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good knowledge of English.
• Experience in recording and document organization.
• Must be able and willing to travel with in and outside the working area as needed.
• Good team player and honest