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Snap Plaza 8th floor, Bole Next to The Millennium hall. Addis Ababa, Ethiopia
Job Description:

Company Profile

Shemu Group is a conglomerate company composed of Shemu PLC, Asveza Ethiopia Retailing Share Company other functional private limited companies with a fast growth track record. The Companies in the group engaged in manufacturing (liquid soap, bar soap, Edible oil and shortening products), retail service providing, printing, trading and engineering. Based on this, our sister Company, Shemu Management Consultants PLC want to hire competent, energetic, enthusiastic and capable applicants for the post we have.

Major responsibilities 

The Executive Assistant is a confidential, exempt position, which serves at the pleasure of the Board and assists the CEO in scheduling meetings, assembling and distributing Agendas and Board Packets, and notifying the public and employees of the Board’s actions. The Executive Assistant/Board Secretary is responsible for internal and external support services, requiring a thorough knowledge of the operations, procedures, rules, regulations, precedents, and management objectives of the district with the ability to interpret and apply that knowledge with good judgment. 

Detail responsibilities of the job include: 

  • Prepare, publish, and post Agendas, Meeting notices and other related materials; assemble Board Packets. Prepare and disseminate all documents for Board Meetings. Assure posting, mailing, and other known legal requirements are met. Prepare Affidavits certifying requirements are met.  

  • Attend Board, Committee and other meetings as required or requested and prepare and finalize Minutes and follow up on projects. Attend meetings outside of established working hours when necessary. Illustrating concepts by designing example template and submitting them for approval. 

  • Maintaining effective records and administration 

  • Responsible for emailing on the management minutes, agendas and other information to the concerned bodies.

  • Initiate amendment of changes to on company policies and procedures.

  • Organize report of different report of companies in the group and departments in SMC as well

  • Initiate changes to Board of Directors Policies and Procedures. 

  • Oversee the performance of other clerical staff.

  • Act as an office manager by keeping up with office supply inventory.

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Take minutes during meeting.

  • Implementing new procedures and administrative systems 

  • Perform other tasks which are directed by immediate supervisors.

  • Acting as a receptionist and/or meeting and greeting clients 

  • Perform other tasks which are directed by immediate supervisors.  


Job Requirements:
  • B.A. degree in secretarial science and office mgmt. and other any business fields
  • A minimum of at least 5 years and plus related experience in assisting executives by providing administrative support in a corporate setting or any other 

Skills

  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS-Office and other MS tools (outlook, teams) skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Posted:
    02.03.2023
    Deadline:
    02.08.2023
    Job Category:
    Admin, Secretarial and ClericalBusiness and AdministrationManagement
    Admin, Secretarial and Clerical, Business and Administration, Management
    Employment:
    Full time
    Full time
    Location:
    Addis Ababa, Addis Ababa
    Shemu Group Shemu Group

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