Logistics Team Leader

Roles & Responsibilities:

The Logistics Team Leader to be based at NRC Assosa Field Office. He/She is the purpose of the Logistics Team Leader position is managing logistics staff, vehicle fleet, communications, assets, and procurement to ensure effective, transparent, and accountable logistic support to the Norwegian Refugee Council programs in NRC Assosa Area office – Ethiopia. 

Generic Responsibilities

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Oversight on transport & fleet
• Oversight of asset management
• Warehousing and Stock Management

Specific Responsibilities

Transport & Fleet:

• Managing and tracking all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis and that regular service and maintenance is carried out as per the agreed schedule
• Responsible for administering litigations and traffic offenses.
• Ensure vehicles have current and lawful documentation.
• Manage service agreements related to vehicle maintenance and fueling. Monitor fuel consumption and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up to date Generator Logbook for usage and services.

Asset & Facility Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets and maintain asset condition reports.
• Update Asset Register and send to the country office every month

Warehousing and Stock Management:

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on the stock in the warehouse
• Ensure all program stock is released through the NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
• Ensure that AM, SC and LM are informed about all stock under expired, and other irregularities or discrepancies in the warehouse respectively.

Procurement and Supply:

• Oversee procurement requirements of the Area and field Offices; implement procurement as per approved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, Service Completion form, etc.)
• Check the availability and prices of requested items in the local market; liaise with the country office if procurement must be conducted there or at the area office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which, they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and logistics to support functions, identifying problems in operations and solutions proposed
• Monitor procurement and logistics support costs in liaison AM and SC to ensure that expenditures remain within approved budgets
• Updates and Manages the Procurement tracker at the AO and field level.

Qualifications and Competences

 Generic professional competencies:

• BA in supply chain management, business administration or related
• Previous experience/understanding of working in complex and volatile contexts.
• Minimum 2-5 years’ experience from working as a Logistics Coord, Team Leader or Officer in a humanitarian/recovery context
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal

 Context/ Specific skills, knowledge and experience:

• Very good communication, negotiation and presentation skills
• Controlling resources and managing teams
• Report writing and computer skills
• Proven skills in designing and implementing trainings and development plans for teams

 Behavioral competencies:

• Handling insecure environments
• Communicating with impact and respect
• Planning and delivering results
• Empowering and building trust
• Managing performance and development