Project Assistant

Job summary

• Provide administrative support to the project team;
• Assist the project team in requesting and tracking on the procurement of goods and services;
• Support field office staff in facilitating financial settlement in collaboration with finance department; 
• Support in preparing and submitting purchase requests for relevant activities after discussion with the program team members;
• Facilitate and follow the submission of TOR and budget request by technical team to the finance department;
• Support in creating and archiving files and electronically received information, and ensure up-to- date filing; 
• Assisting in the planning and overseeing of significant events and administrative activities;
• Reserving equipment and conference rooms for presentations and in-office meetings; 
• Attending to all administrative activities and queries related to the program;
• Support the team during meetings and conference including the preparation and distribution of documents;
• Performs other related duties in accordance with instructions from team members.

• BA/Diploma in Business or public administration or related field of study
• 2/4 years of progressively responsible experience with administrative tasks.
• Experience in working in a computer environment using multiple office software packages.
• Work experience in administrative support of development program/project is required 

• A strong team player with excellent interpersonal skills and the ability to work in a fast-paced environment.
• Able to work effectively with multiple teams, balance and prioritize multiple requests.
• Excellent working knowledge of Microsoft suite and efficient use of internet.
• Proven ability to build and maintain positive working relationships
• Strong interpersonal skills and positive professional attitude
• Language proficiency in written and spoken English, A/Oromo, and Amharic