Admin Assistant

JOB SUMMARY:

Maintains petty cash and effects payments upon approval by authorized personnel, handles travel arrangements, insurance payments.  She/he also performs other clerical and secretarial duties.

 RESPONSIBILITIES AND TASKS: 

• Effects authorized payments such as salaries, petty cash and other payment;
•  Ensures salary is paid to the appropriate staff;
•  Confirms that petty cash payment voucher and supporting documents are complete
• Before effecting payments;
•  Maintains a petty cash and requests for the replenishment when it reaches the minimum limit established.
•  Maintains a petty cash register book and updates it daily;
•  Confirms that the total of petty cash vouchers and cash on hand is equal to petty cash fund at any time;
•  Ensures that suspense/advance payments are cleared upon the compilation of the activity;
•  Types correspondences, letters, and reports;
•  Plans and schedules meetings and takes minutes;
•  Orders office utilities and supplies;
•  Receives vacancy applications and files in different categories;
•  Keeps time attendance and other records of employees; follow up employees annual leaves, compiles Personnel related data for periodic reporting as required;
•  Cash deposit and withdraw from all banks and also collect bank statements.
•  Receives, screens and transfers local and international telephone calls, mail and fax  and
• Assists with placement of calls;
• Follows up and ensures the timely payment of insurance premium and collection of Insurance claims;
•  Prepares and updates cash position balance of bank accounts balance on daily basis;
•  Operates office equipment's and machines;
•  Receives and processes incoming and outgoing letters; Meets clients and visitors and
• Guides to the concerned officer;
•  Files and takes care of all reports and documents of the company;
•  Drafts letters and reports;
•  Performs any other relevant duties that may be assigned by the Finance and administration Manager.

• Degree or Diploma in Secretarial Science, Business Administration or accounting.

• For Degree 3 Years and for Diploma 5 Years relevant experience in Admin Assistant

• Computer proficiency and typing skill;
• Excellent planning, organizational skill;
• Good communication and presentation skills;
• Good Human Relations skill