Senior Documentation Officer (Export and Import)(Re Advertisement)

Background of the company

Kerchanshe Trading P.L.C is the largest producer and exporter of coffee in Ethiopia, It has a proud history of providing quality coffees to the local and international markets.  Currently our company needs a dedicated and motivated candidate.

General Job Description

• To maintain adherence to a company’s policy in enhancing client relations, export documentation officers maintain contact with customers to inform them on the status of their shipments. He/she will be responsibilities maintaining an open office communication line for answering clients’ questions and providing helpful information to other callers.

Main Responsibilities:

• Exchange bank details with client, receive shipping instruction and draft LC
• Forward specification to operations for coffee preparation
• Ensure coffee is already at warehouse
• Ensure client’s approval of coffee
• Process certificate (quality, phytosanitary, fumigation etc.)
• Receive permit and forward to transistor along with shipping instruction and Invoice
• Follow up, facilitate and  secure certificate (quality, phytosanitary, fumigation etc.)
• Follow up and  receive staffing report and request BOL
• Receive and confirm BOL with the shipping line.
• Follow up ICO, TC, GSP, Annexes etc.
• Verify and  compile documents and forward to facilitator
• Submit documents to the bank
• Follow up and ensure the banks send documents to buyer’s bank
• File copies of all documents in customer file.
• Performs other related duties as assigned by the General Manager or Division Head

Qualification

• BA degree in logistic supply chain management, Business Management, Accounting, Marketing or related field of study.
• Minimum 5 years’ of work experience out of which 2 years  Senior documentation officer  in  Import  and export preferable in FMG Company.

Required Skills

• Proven work experience as a Documentation Specialist or similar role
• Outstanding organizational skills
• Multitasking ability
• Attention to detail
• Excellent written and verbal communication
• Relevant training and/or certifications as a Documentation Specialist
• Willing to work long hours when necessary