Senior Procurement Officer

Main Purpose:

• To support sourcing and procurement of Goods, Works and Services in the most cost effective & timely manner and ensure Procurement procedures and instructions are followed

Main Duties

• Preparing plans for the purchase of equipment, services, and supplies.
• Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and assist in the development of specific supply strategies
• Conducts quarterly market price surveys for major categories of goods and services procured by HfJ and establish price database
• Compiles and implements a procurement plan
• Receives, examines and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization’s policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).
• Reviews and analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder
• Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments
• Analyses purchasing trends to determine if an location wise purchases or country wide contract would benefit the Organization
• Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement
• Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time
• Follow and enforces HfJ's procurement policies and procedures and performs close follow up on procurement process
• Work closely with the Finance & Admin in preparing budgets, cost analyses, and reports.
• Report & Update Finance & Admin Director with ongoing purchases and stock status
• Overseeing and supervising employees and all activities of the purchasing and store department.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

 Other/general

• Understand and uphold the standards outlined in the Hope for Justice Safeguarding policies, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with our work and reporting concerns if they do arise.
• Ensure the Ethiopia team operates within the recommended practice for safeguarding children and vulnerable adults in its care

 For all roles:

Understand and uphold the standards outlined in the Hope for Justice Safeguarding policies, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with our work and reporting concerns if they do arise.

Key Result Areas

• To support sourcing and procurement of Goods, Works and Services in the most cost effective & timely manner.
• Ensure Procurement procedures and instructions are followed
• Manage Consistent and effective & strategic sourcing process
• Support Negotiations for large Contracts.
• Ensure sound Relationships with Key Suppliers

Experience & Education:

• Bachelor Degree in Procurement and supply management
• Minimum 6 years’ progressive experience in similar positions, with supervisory level.
• Professional experience with INGOs/NGOs and/or international experience is a plus; interest in humanitarian field is preferred

Soft Skills

• Attention for detail
• Mature, wise and extra patient,
• Slow to anger
• Flexible and
• Committed

Technical Skills

• Organized, Attention to details and cautious
• Computer literacy in Microsoft word and Excel
• Good written and verbal communication skills in English and Amharic
• Ability to be organised, meet deadlines,
• Ability to work within a team