Project and Office Assistant

Office description:

Engineering and construction (EPC) project office for 10-15 people ~2-3 consultants’ staff (Hifab), ~8-12 Customer staff (EEP)

Location: Dembel, Bole Olympia, Addis Abeba.

Project Description:

• 24-36 months large Automation/Telecom and construction project, main sites in Kotobe and Ambo, secondary sites in all regions of the country.

Office administration assistant main tasks:

• Managing relations with building administration and any other third parties with relation to office matters.
• Managing offices procurements and subcontracts (stationaries, utilities, courier, communications, maintenance, cleaning …)
• Managing access to office,

Project administration assistant main tasks:

• Communication management: review and issuance of project letters/minutes of meetings, issuance and updating of project communications follow up tables (letters, minutes of meeting,…)
• Documentation management: documentation management for project documentation including engineering, transmittals, verification and issuance of reports, experience with documentation management systems preferable
• Cost follow up: project procurement and costs, fuel consumption, subcontractors’ invoices, issuance of cost reports.
• Invoicing follow up and control, verification, issuance and updating of progress follow up tables, invoicing and invoice payments follow up, control of time sheets and expenses sheets.
• Travel and logistics management: booking of flights, hotels car rentals, material shipments, customs clearance…

Duration: 12 months renewable one time.

Start: immediate

Location: Addis Abeba