Admin & HR Officer

Job Purpose:

•  To ensure that Concern’s personnel policies and procedures are implemented consistently throughout each projects in order for Concern to achieve its objectives;
•  To maintain and regularly update human resource related information
•  To facilitate and coordinate recruitment and selection processes to ensure transparency, fairness and equal employment opportunity for all.

Main duties & Responsibilities:

•  Maintain and update all official personnel files and records for the programme on a regular basis.
• Prepare monthly staff list report of all  field offices  and reports for Head office and other relevant departments.
• Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc.
• Maintain and regularly update data of staff family/dependents to ensure proper utilization of the medical scheme.
• Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis.
• Provide support and advice to line managers and employees regarding HR issues.
• Facilitate all recruitment, transfer, promotion, resignation and related processes and document all accordingly.
• Ensure all job vacancy notices are posted on the relevant notice boards within Concern Offices and provide vacancy notices to newspapers for postings on time and liaise with them.
• Update all recruitment information and file following completion i.e. short listed and non-short listed CVs, exam results, interview results etc.
• Preparing contract and other relevant documents for new employees.
• Participating in short listing, testing and interview as per the request of line manager.
• Communicate/inform applicants who are not successful on their interview and/or written exam on time.
• Organizing induction programmes for new staff joining Concern in consultation with concerned departments.
• Provide briefing on PDR for new staff members and assist existing staff in completing their PDR.
• Compile training needs of individual staff and develop annual training plan.
• Maintain and update staff training and development information and records.
• Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well including security of the office.
• Ensure that the offices & the compound are clean, the toilets are properly working and clean and conducive for working .

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E).
• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed.
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities. 

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Gender Equity 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy.
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
• Ensure that all HR policies and procedures relating to Concern Ethiopia’s gender equality strategy are implemented.
• Ensure that all gender sensitive policies and procedures are fully adhered to during recruitment processes
• Contribute to promoting a gender sensitive working environment within Concern Ethiopia 

What we offer

•   A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

Person specification:

• BA Degree Management, Human resource Management, business Management with minimum of three years or Diploma five years relevant experience.
• NGO experience in emergency projects is an advantage
•  Good communication and report writing skills
• Ability to communicate effectively in both oral and written English.
•  Good interpersonal skills and team player with sensitivity to cultural diversity
• Ability to work under pressure

Competencies:

Knowledge of participatory approaches

• Ability to work with teams at distance and good team player
• Experience in providing training and capacity building for staff
•  Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
• Strong interpersonal and communication skills
• Computer proficiency