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Snap Plaza 8th floor, Bole Next to The Millennium hall. Addis Ababa, Ethiopia
Job Description:

ABOUT US

At Civil Society Academy Africa, we believe that social justice can happen with the right tools and the right people.

As part of a global network of entities in Europe and Southeast Asia, we work to support social pioneers, civil society leaders, activists, and development enthusiasts to realize their vision of social transformation. 

Our modalities of engagement include long-term change missions, where we accompany, support, and facilitate multi-year and multi-partnership initiatives to champion social justice across development sectors.

We also offer impact training sessions, open to all interested applicants, and customized training sessions, which are tailor-made to fit organizations’ particular needs. Learner-led and practically relevant, both modalities offer participants access to foundational and cutting-edge concepts through participatory and innovative pedagogical tools.

Our expert facilitators also extend coaching services to guide teams in translating their newly acquired knowledge into lasting practice.

OUR TOPICS

  • Human Rights-Based Approach
  • Leadership and Team Management
  • Advocacy and Social Accountability
  • Fundraising and Resource Mobilization

OUR METHODOLOGY

  • Informed by extensive sector-specific expertise, progressive theories, and best practices, our facilitation services offer a truly unique knowledge experience.

OUR FACILITATORS

  • Our team, spread over three entities in Europe, South East Asia, and Africa, has a rich and diverse repertoire, decades of experience, and a genuine passion for sharing knowledge in accessible and engaging ways.

HOW WE WORK

  • Our team brings a genuine passion for social justice into everything we do and a heartfelt conviction that we can all think and do better to enact meaningful change.
  • We believe in autonomous work, self-leadership, trust, and innovation, which are deeply embedded values in our decentralized management system and human-centered approaches.

CONTEXT

CSA Africa is looking for an Administration, Liaising, and Logistics (ALL) Officer to handle the administrative, financial, liasoning, and logistics tasks of the organization. Since the CSA Africa entity was established relatively recently, the ALL Lead will be responsible for structuring the workflows required by these tasks in an efficient manner that aligns with the organization’s core values, principles, and management philosophy.

WORKFLOW AND RESPONSIBILITIES

The ALL Officer will observe the following general workflow and be responsible for:

Accounting and Administrative Tasks

  • Creating a workflow for the recurring administrative and financial processes in the organization; maintaining tabs on all CSA Africa projects to understand their administrative and financial processes
  • Managing the accounting system of CSA Africa according to regulatory guidelines using safe and secure accounting software
  • Preparing regular financial reports for a donor organization, Board of Directors, and regulatory bodies
  • Preparing invoices and receipts for clients, including organizations and individual impact training participants
  • Managing the contractual agreements of the CSA Africa team as well as that of contracted facilitators and consultants
  • Managing contractual agreements made with local and international CSOs for tailor-made services
  • Handling the payment process for training venues that CSA Africa will book in Ethiopia and other African countries

Liaising Tasks

  • Carry out regular liasoning and communication activities with regulatory organizations, partners and clients in consultation with the coordinator
  • Assisting training participants with questions about venue and logistics and providing suggestions for accommodation and other requests if possible
  • Collaborating with the course coordinator to communicate with registered participants, send them invoices, and answer their financial queries
  • Coordinating with clients on logistics for customized trainings

Logistics Tasks

  • Creating a database of venues that fulfill CSA Africa requirements in Ethiopia and other locations in Africa, mainly Kenya and Uganda
  • Booking training venues in advance, communicating with vendors, and handling the financials
  • In collaboration with the Coordinator, developing an information pack for participants detailing training logistics and travel requirements.
  • Procuring and maintaining training materials in collaboration with the CSA team
  • Handling travel logistics when the CSA team is traveling outside Ethiopia; coordinating with clients to understand visa requirements; and managing transportation and daily allowances 
Job Requirements:

PROFILE

The ALL Officer we are seeking is a mid-career professional who can satisfactorily fulfill the following requirements

Academic Qualifications

  • A higher education degree in Business Administration and Accounting
  • Accounting License

Work Experience

  • Significant experience working in administration and accounting in the development and/or civil society sector
  • Strong familiarity with the administrative and financial needs of civil society organizations
  • Knowledge of the Ethiopian regulatory environment for CSOs in Ethiopia and can create administrative workarounds for CSA Africa’s engagement in other African countries
  • Competency in using safe and secure accounting software programs

Language

  • Fluent in both oral and written Amharic and English. Please note that training sessions are mostly held in English

Qualities

  • Invested in working to move civil society forward; is passionate about social justice and development
  • Resonates with the mission and core values of Civil Society Academy
  • Is self-led and can thrive in a horizontally managed environment with low supervision and high autonomy
  • Ability to handle working virtually and independently in close communication with a global team

REMUNERATION

CSA Africa is committed to providing fair remuneration to all members of its team. The remuneration for this position is open to some negotiation based on the applicant’s experience and terms of engagement.

Posted:
01.26.2023
Deadline:
02.28.2023
Job Category:
Accounting and FinanceConsultancy and TrainingLogistics, Transport and Supply Chain
Accounting and Finance, Consultancy and Training, Logistics, Transport and Supply Chain
Employment:
Location:
Civil Society Academy Civil Society Academy
https://www.civilsocietyacademy.org/

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