Senior Warehouse and Asset Officer

Job Purpose:

• The Warehouse officer is responsible to implement high standards of warehouse and assist management practices in line with professional material management principles, established methods and best practice in line with Concern Ethiopia logistics policy and procedure to enable Concern achieve its objectives.

Main duties & Responsibilities:

• Under the System coordinator or SD supervision, coordinate the day-to-day country office warehouse and asset management functions in line with Concern warehouse policy and procedures
• Maintain high-level warehouse and asset management standards through developing excellence practices in receiving, issuing, identifying, dispatching, recording and reporting stock items as well as organization’s assets.
• Update country’s FAR- fixed asset register master list quarterly and share to the management as per Concern’s and donor’s assets management policy and procedures
• Ensure all organization’s assets are properly recorded and tagged as per Concern and donor’s asset management policy
• Coordinate with area office logistics officers and get monthly stock report, then review and   consolidate the report for management consumption and manage the routine disposal of assets as per Concern and CHSA guidelines.
• When necessary visit field offices and provide the required support including on job training for field storekeepers 
• Ensure store standards in all field offices are in line with Concern and donors requirement 
• Ensure the efficient and compliant disposal of assets and work closely with all programme areas to manage the asset disposal process to completion.
• Create good working environment within the team and ensure team are motivated to perform their duty. 
• Evaluate team performance as per HR tool- PDR
• Ensure all stock records- bin and stock cards are updated timely and correctly
• Ensure for the compliance of minimum donor standards like; separate stock records per donor
• Coordinate with the procurement team, plan and organize warehouse space for upcoming supplies as per PO/contract delivery schedule   
• Establish reorder level for consumable stocks/ supplies like; clearing materials, stationeries, IT machine tonners and fast moving spare parts and ensure supplies are restock before being stock out.
• Report immediately when discrepancies, theft or damaged inventors identified or suspected
• Check stores physical structure and report immediately when maintenance is required
• Ensure all store documents are properly used in all time 
• Monitor sensitive or perishable supplies like medicine with due care and ensure proper store handling in placed and ensure medicines are issued within a reasonable shelf life
• Establish good checking system for arrived supplies involving relevant technical team
• Ensure all assets in HO are registered on online FAR register sheet. Also ensure assets are tagged
• Maintain health and safety in the work place
• Plan, recruit and manage casual workers for loading and offloading supplies
• Ensure proper handover take place to coworker when you are away for leave or any reason.
• When required visit field offices and provide required supports including on job training for field office store keepers
• Perform other duties assigned by your immediate supervisor.

Reporting

• Produce Head Officer Central warehouse monthly stock report on shared folder and copy to relevant program and support staff
• Prepare regular FAR report per donor and share Finance and relevant program
• Follow with field office warehouse team and consolidate monthly report on monthly basis.
• Produce quarterly asset verification report

Gender Equity         

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
• Understands local safeguarding structures and arrangements.
• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Personal specification

• BA Degree in supply chain Management, business administration, or other related field
• Minimum 10 years of related experience with warehouse and material management at senior level
• Ability to multi-task
• Strong Leadership Skill
• Coaching Skill
• Excellent communication and reporting skill
• Excellent knowledge of basic computer applications

Competencies:

• Coordination:  Coordinate the day to day warehouse functions so as to provide smooth and efficient service for program staff 
• Planning: Plan and process incoming  and outgoing program supplies 
• Team work: work with other non-logs and logs team in team manner and contribute to the team so as to achieve the goal 
• Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Communication: Actively communicate with the team and update any warehouse issues 

What we offer

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave