Senior Finance Officer/Project Admin

Job Description:           

·       Maintains accounting controls by following internal policies and procedures, complying with state financial legal requirements and donor/organization guidelines;

·       Check, prepare & do payments through cash, cheques, bank transfers;

·       Keep detailed documentation of expenses (invoices, receipts…) and financial movements according to AICS Regulation;

·       Update the accounting system of the project both in Lotus and in Peachtree;

·       Ensure the settlement of monthly government obligation by the 15^th of each month;

·       Prepare monthly bank, cash & JV reconciliations by the 10^th of each subsequent month;

·       Supervise petty cash management and do regular cash counts;

·       Verify the scan of all relevant project documents and expenditures justifications and upload them on drive every month before 20^th of every month;

·       Manage and ensure proper filing of both hardcopy and softcopy financial documents;

·       Provide to support to non-finance staff regarding the finance procedure;

·       Receives and reviews all financial documents and distributes for approval as per thresholds;

·       Follow up on regular updates of invoice and bank balances on the database (like we did for the coordination office);

·       Keeping files of correspondence letters and financial documents;

·       Develops and maintains a pleasant and conducive working environment with colleagues and line managers;

·       Keep update staff folders (employment contract, documents, leave request forms) and files (annual leave, attendance sheets……);

·       Control fuel consumption and make sure that log-sheet of vehicles, motorbikes and office generator are correctly field and kept;

·       Prepare procurement supporting documents and keep track of orders, purchases and deliveries

·       Revise and file all the supportive document according to AICS requirement;

·       Assist the project manager in developing the Procurement Plan and its updates;

·       Assist the country administrator and Finance manager in anything it is needed;

·       Support the coordination office in Preparing all needed financial documents for audit process;

·       May be asked to perform duties and tasks not covered in this job description as well as to provide support to other departments when necessary.

Minimum Requirement:

·       Degree in Accounting and Finance or other related field

·       A minimum of 5 years’ relevant experience with humanitarian aid organization (INGO)

·       Experience in working with AICS-Italian Cooperation financed projects

·       Excellent computer skills: Ms Windows, Ms Word and Excel

·       Excellent communication skill in English – Spoken and written

·       Good Italian language communication is an asset