Office Secretary

Background of the company

Kerchanshe Trading P.L.C is the largest producer and exporter of coffee in Ethiopia, It has a proud history of providing quality coffees to the local and international markets. Currently our company needs a dedicated and motivated candidate.

General Job Description:

• Checks forms for completeness and files materials according to an established filing system and simple inventory records. Operates photocopying machine and distributes copied documents as necessary.

Specific Job Description

• Performing general office duties such as copying, scanning, printing, and answering phone calls and emails, among others
• Draft and Edit completed work for grammar, spelling and punctuation of Afan Oromo, Amharic and English based format documents.
• Gather and organize typing material
• Create spreadsheets and presentations, combining various data from existing files
• Maintain physical and digital filing systems
• Scan and print files, as needed
• Take notes at meetings with managers and others to create detailed texts
• Ensuring that the office supplies are maintained and informing the supervisor of any issues or requirements.
• Keep information confidential in accordance with security policies

• BA degree or Diploma in Secretarial Science, information technology, computer science, office management, or other related fields
• computer training or certification is a plus.
• Minimum of 3/5 years’ experience as office Secretary, Office Management. 

Skills Required

• Proven work experience as a Typist
• Experience using data recorders and optical scanners
• Excellent knowledge of word processing tools and spreadsheets
• Familiarity with office equipment
• Strong Afan Oromo, Amharic and English language skills
• Attention to detail with ability to spot grammar, spelling and punctuation errors
• Confidentiality