Document Controller
Expired 1 year ago!
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- Job Description:
Purpose of the Job
- Document controller is in charge of managing and handling various documentation activities as described below
- Accounting of payments to suppliers, tax authorities & any approved payments by Preparing Payment voucher, corresponding WHT recites & collecting relating invoice/recites
- Managing transfer payments & CPO's at bank
- Filing Letters / invoice/receipts collected from customer , supplier appropriately
- Issuing VAT invoices to client on cash register machine & handling any cash register machine matters like, annual renewal, monthly report...etc.
- Submit invoices issued to client & collect corresponding documents like VAT Voucher,WHT certificates
- Fuel coupon purchase issuance & follow up and keep account of Vehicles Milage etc
- Preparation and filing physically or electronically taxes on monthly, quarterly basis as per tax authorities’ rules & regulations
- Collecting & filing corresponding remittances from tax authority
- Filing all purchases & required information's on TASS system
- Booking all transactions for the month into the general ledger
- Prepare monthly bank reconciliations on Peachtree accounting
- Providing monthly report based on Trial balance
- Support on annual CIT preparation by providing all physical documents, inputs
- Submitting & Collecting letters from client, ERCA & any third parties file accordingly
- Handling cases related to customs, courier, vender, client office & etc
- Preparing of letter, submission, receiving & filing
- Handling Hotel, car ticket booking & relating office administrative
- Handling small purchase request items
- He/She manages day to day interaction with suppliers / contractors & operators in order to facilitate follow up on ongoing matters .
Network & Links
Internal: direct and functional
External: Customers, Subcontractors, Partners
Mission
Customer Relationship
- Provide Customer care. Respond promptly to Customer needs, calls, meet commitments,
- Schedule/ organize Meetings with Suppliers & Customers
Support
- Report problems reported by Customer.
- Clarify conflictive technical situations under the responsible area of testing.
- Provide on-demand technical support
Risk and Safety
- To ensure risk prevention & safety compliance as per EHS
Coordination with Vendors and Sub-contractor
Effective coordination with suppliers and contractors for timely delivery
Function: Operations - SW Delivery (Contingent Workers)
Team: Ethiopia Software Team
Reports To: Project Director / Project Manager
- Job Requirements:
Educational Requirements
- Accounting or Business Administration diploma or degree or similar degree
Experience
- 1 to 3 Years of experience in similar role or Office Administration.
Behavioral and Technical Knowledge
Good knowledge of
- Accounting and Bookkeeping
- Knowledge of Computer Application Software like MS Word , Powerpoint , Excel
- Familiar with PITCHTREE Accounting
- Team Player with good interpersonal relation skill (Vendors, employees, client, sub-contractor
- Must be able to manage multiple tasks and be self-directed in workload prioritization
- Must be able to attend work daily in a regular and timely manner
- Excellent written and verbal communication skills ( English and Amharic ) and be comfortable presenting technical design, technical solutions and enterprise architecture solutions to clients/customers (English proficiency required).
- Excellent written and verbal communication skills ( English and Amharic ) and be comfortable presenting technical design, technical solutions and enterprise architecture solutions to clients/customers (English proficiency required).
- Posted:
- 10.10.2022
- Deadline:
- 10.14.2022
- Job Category:
- Accounting and Finance, Business and Administration
- Employment:
- Location:
- Addis Ababa