LMIS (Logistics Management Information System) Officer

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS's humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes gender equality, mobilizes for immunization and mitigates the impact of HIV.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.  

Position Title:                 LMIS Officer

Required Number:        One

Department:                  Supply Chain Logistics

Duty Station:                  CRS Ethiopia/Addis Ababa

Employment Term:       Indefinite period

Reports To:                     Logistics Officer - LMIS

Application Deadline:   October 8, 2022

Job Summary

You will help coordinate and ensure risk mitigation in inventory management through established inventory accounting and reporting processes in support of high-quality programs serving the poor and vulnerable. Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements, as you apply the principles of stewardship, integrity, transparency, and accountability.

Job Responsibilities:

• Ensure required documents, data updates, and reports from different operational areas, sub-recipients, surveyors, and external suppliers are received and consolidated in a timely manner and in compliance with standard policies and procedures.
• Monitor, review, and analyze inventory accounting records and data entries in the inventory tracking and management information system for accuracy and completeness. Report accounting discrepancies and irregularities.
• Work in close coordination with relevant program and supply chain staff to resolve issues and reconcile inventory with accounting records.
• Update various accounting registers (master shipping ledger, master inventory ledger, loss and claims ledger, other as applicable).
• Prepare accurate and timely monthly, quarterly, and yearly reports pertaining to the status of goods and beneficiaries for internal and external project stakeholders.
• Work with project managers to prepare for audits and coordinate the audit process.

Typical Background, Experience & Requirements:

Education and Experience

• Bachelor's Degree in Accounting, Finance, Statistics, Economics, or related field. Professional certifications(s) in supply chain a plus.

• Minimum of 3 years work experience in a similar position, preferably in an international organization.

• Additional education may substitute for some experience.

• Knowledge and experience with various public donors’ regulations.

• Knowledge and understanding of inventory tracking, accounting, and reporting systems and principles. Understanding of Generally Accepted Commodity Accountability Principles (GACAP) preferred.

• Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with inventory accounting software and/or other database management systems (e.g. MS Access) highly desirable.

Personal Skills

• Very good analytical skills with ability to detect and report inconsistencies

• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented

 Required/Desired Foreign Language

 Travel Required (include percentage of required travel, if applicable)

 Key Working Relationships:

Supervisory: N/A

Internal: LO- LMIS, SCM, PDP managers, COPs and DCOPs

External:  CRS partners

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.