Import Controller

Purpose of the job

The Import Controller is responsible to maintain all information related to import activity. Ensure that records are correct and timely updated. Build data base to collect post clearance activities and payment information, timely update and check correctness payment documents and KPI of the clearing company.  

Pre- shipment follow up

• Register PFIs , Submit to bank for FC application and follow up FC approval process
• Arrange/prepare  insurance application
• Arrange/prepare CAD or LC forms
• Arrange bank approvals for foreign orders
• Ensure receiving  of orders to intended receiver
• Report regularly Foreign Currency approval status

Post- Shipment

• Check duties , taxes are correct and timely paid
• Maintain all foreign transaction files per category and per file to enable easy traceability of orders
• Register foreign payments to enable calculate the total cost of the purchase per transaction
• Collect receipts for payments related to foreign transaction and arrange settlements with finance
• Follow up arrival of shipping docs , check completeness and align the documents with the outsourced forwarder
• Reconcile documents, purchase statuses, and payment information with the outsourced forwarder
• Ensure completeness of purchase transaction files and follow up arrange foreign purchase settlement with National bank
• Arrange insurance claim follow up insurance cases when such need arise.
• Ensure complete settlement of payments with Suppliers and  Finance Department
• Conduct continues communication with the Clearance service provider to timely update post shipment information , check correctness and indicate improvement area
• Prepare on regular base clearance and transportation status reporting
• Follow up and monitor good receipt issuance and financial settlement of each import transaction.
• Register and follow up import purchase returns, insurance claims and foreign currency settlements

Invoice payment

• Check payment requests are correct and Heineken pays for expenses raised from its liability.
• Follow up and ensure service provider invoices is presented timely
• Timely process service invoices.
• Resolve all issues regarding invoices timely and amicably
• Provide to Finance with transparent cash flow requirement related to project purchase
• Perform related Job and  duties as required

Internal

• All Departments 

External

• Suppliers

Department: Purchasing

Function: Supply chain

Reporting to position: Import Export Manager

Education

• Bachelor Degree in Purchasing, Supply management, Finance 

Experience

• 2 years’ experience on import related field                

Behavioral competencies

• Put Safety First
• Act as an Entrepreneur
• Collaborate Through Trust
• Keep it Simple
• Learn, to improve

Functional competency

• Procurement Strategy
• Stakeholder Management
• Financial Skills
• Analytical Skills

Languages

• Amharic, English (strong in reading, writing and speaking)