LMIS (Logistics Management Information System) Assistant

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS's humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes equality and inclusion, and mitigates the impact of COVID-19.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.

Job Title:                       LMIS Assistant

Band:                            IV

Required number:      Two

Employment Term:     Fixed Term (up to June 30, 2023)

Reports To:                   LMIS Officer

Country/Location:       CRS Ethiopia/Kombolcha

Job Responsibilities:

• Checking and verifying all commodity transaction documents and puts in soft copy categorizing the receipts   by operation, Waybill, and other reference details in a manner to identify the status of the food for the handling and eventual release to beneficiaries based on FEFO, FIFO, and BUBD. The process and follow up requires utmost carefulness, responsibility in terms of accuracy and timing.
• Organize and prepare interim and periodic commodity reports according to the CRS standard reporting procedure which includes, CSR, Stock position weekly, allocation release, inventory count results etc.
• As needed observes and acknowledges commodities reconditioning and reconstituting process activities and witnessed in terms of quality and weight.
• Fully participates in monthly commodity inventory counting and prepares and organizes reports.
• Analyze allocations by checking and comparing with the beneficiaries’ ration size and forward the amount and types of commodities based on the FEFO, FIFO and BUBD to the dispatching clerks and follow up whether it is being released accordingly.
• Collect daily dispatches and receipts copies from respective warehouse keepers to check that is being dispatched or received in accordance with the necessary reference such as operation, waybills, partners etc. and report mistakes for possible timely correction.
• Organizes allocations based on commodity type and operation
• Work with respective transport organization arranged by partners by carefully checking properly signed freight orders.
• Keep the ledgers and stock cards centrally with due care for standard reconciliation reference purpose to ensure proper internal control procedure.
• Collect all daily receipts and dispatches copies from respective warehouse and clerks on daily base
• Collecting and recording LAR document from warehouse if in case of loss or excess occurred during receiving.
• Posting each receiving and dispatching documents daily base on stock card and ledger commodity
• Prepare Loss and Misused Commodity Report
• Prepare daily receipt summary Report
• Closely support warehouse keepers and dispatchers about the correctness of each document
• Recording each commodity transaction on a computer daily
• Work with partners and transport companies during dispatching

Typical Background, Experience & Requirements:

• Completion of BA/BSC degree or College Diploma in Social Science fields, preferably in Logistics and Supply Chain Management
• Minimum of 2 years work experience in a similar position for BA/BSC or 6 years for college diploma, preferably in an international organization.
• Additional education may substitute for some experience.
• Good knowledge /understanding of commodity management practice
• Good knowledge and experience in records management
• Commitment to team efforts and able to work in a multi-deadline environment
• Skills and experience in working effectiveness with partners and stokeholds (government and non-government institutions)
• Basic knowledge of report writing and ability to communicate clearly
• Ability to organize record, code and file resource materials, correspondence etc.
• Computer literate in Soft Ware applications specifically MS-EXCEL

Personal Skills

• Very good analytical skills with ability to detect and report inconsistencies

• Conscientious, accurate and thorough with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented, and results-oriented

Required/Desired Foreign Language: English & Amharic

Key Working Relationships:

Supervisory:   None

Internal: PDP staff and Commodity Account unit team

External:  CRS partners

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship