Financial Analysis and Reporting Manager

I.                    Job Summary

The purpose of Manager for Financial Analysis and Reporting is to create information from financial data that can be decision input for overall financial management of CARE Ethiopia. While all other subunits of Finance focus on production of financial data, this position will assist Senior Finance Manager and DCD Operations in oversighting data quality and undertaking of financial analysis and reporting for overall CO performance, not donor specific reporting.

The position will also assist the Senior Finance Manager in new process and system development and roll outs; leading the overall CO audit processes (not donor specific audits); represent Finance in the monthly FAR with SSC, liaise and provide the compiled responses.

II.                  Responsibilities

Responsibility #1: Budget Management and Financial Analysis (45%)

• Undertake the multiyear analysis on SPCs to ensure essential support services incurred to implement all projects and programs are budgeted and recovered effectively using the Shared Program Cost (SPC) method in compliance with donor rules and regulations.

• Represent finance in the budget development for new proposals and to ensure that SPC budgeting is completed as per the multiyear analysis on SPC.

• Review monthly FAR reports from SSC; ensure that all open items and issues in the report are timely addressed; represent CO Finance in the overall communication with SSC.

• Ensure that CO support staff are budgeted as per the flexi structure of the CO; lead the overall funding gap analysis for CO support staffs.

• Proactively identify and recommend opportunities to increase revenue, decrease costs, gain efficiencies, improve internal controls or improve operational capabilities

• Maintaining database on pricing/costs so that new proposal developments are supported with updated pricing information; produce costing standards for performance measurements and consistency of practices throughout the CO.

• Provide business analytics around improved asset management, revenue generation and outsourcing of key functions.

Job Responsibility # 2:  Financial Reporting (35%)

• Coordinate the overall CO audits (not donor audits and reporting): CARE USA Financial Statement Audit, CARE USA USG Single Audit, Statutory Audit; represent finance in the process of such audits.

• Communicate sample documents for these audits to all concerned units in the CO; review and make sure that they fulfil the documentations requirements; assist Sr. Finance Manager in the sharing of these documents to the Auditors for remote audits.

• Undertake pipeline analysis/commitment control reporting for Humanitarian projects so that budget holders get comprehensive and updated financial information for effective Humanitarian responses.

• Liaise with Internal Audit for follow up and timely closing of audit action items.

• Compile data on cost centers (offices, vehicles, staffs, etc.) and produce reports on cost per cost centers so that senior management have an insight and comparison for cost reasonableness.

• Liaise with Commodity Management Unit of the CO to ensure that commodity costing, documentation, monitoring, and reporting are as per the CO commodity management guideline/manual.
• Lead the periodic Financial Reports to regulatory bodies (ASCO, AABE, regional governments, woreda administrations, etc.);
• Review VAT reports to donors; follow up on VAT tracking system of the CO.  

• Ensure that all financial data, reports, statistics, schedules, legal documents, field visit reports, financial monitoring reports, certifications, sub grantees records, etc. are maintained in shared folders as per the filing protocol of the CO and CARE USA award and documentation policies.  Follow up with all finance staff for timely uploading of data to share point.

Job Responsibility # 3: Process Improvements (10%)

• Coordinate with all units of finance to assess and log operational bottlenecks and system flaws and propose process improvements for operational efficiencies.

• Assist the Senior Finance Manager on the roll out/cascading of new processes and systems and provide orientations and/or trainings on the same to all concerned staff. 

 Job Responsibility # 4:  Capacity Building (10%)

• Assist in field visits to undertake supportive supervisions on financial documentation, analysis and reporting.

• Assist the Senior Finance Manager on provision of trainings to budget holders and finance staff.

• Provide surge support in head or Field offices as required.

• BA in finance/accounting or equivalent combination of education and work experience.
• 10 years job related experience in a NGO 

• A professional accounting qualification either CPA or ACCA
• Very good communication and presentation skills
• Well organized, ability to work independently, ability to act in a professional and ethical manner.
• Very good skills in computer applications, especially advanced use of excel for financial analysis, business intelligence and reporting.