Project Assistant- Site Planning & Development

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment.

Background

IOM Ethiopia’s Emergency and Post Crisis unit responds to humanitarian needs throughout the country.

Under the general supervision of Head of Suboffice in Jigjiga and the technical/direct supervision Senior CCCM Assistant, the incumbent shall be expected to support the CCCM team in their response to site improvement works, while working closely with the shelter and WASH teams. In particular, she/he will be responsible for the following.

Core Functions / Responsibilities:

Coordination & Information Management

1. Ensure close coordination with local government and sectoral stakeholders/counterparts to exchange information on the implementation of Site improvement works.
2. Maintain effective communication and networking with the community and other IOM units, especially Shelter -WASH with whom a close collaboration is expected.
3. In the context of a pandemic and/or disease outbreak, make sure close collaboration between IOM’s SMS, Shelter, WASH, MHPSS and Health sub-units, as well as with external actors across all sectors, especially in the identification of high-risk areas and if needed/feasible, install hand washing stands, etc.
4. Coordinate with SMS team and support the mobilization of beneficiaries, and ensure that they are trained and supported to oversee site improvement activities in their sites

Site Improvements

      5. Assist in implementation of SMS’ site development interventions (projects) according to the agreed response strategy and plan.

      6. Assist the Site Development Project Officer throughout the implementation stages of SMS technical activities.

      7. Fully participate in and/or facilitate technical assessments of all physical structure in return/IDP sites.

      8. Provide technical assistance to the Site Development Officer to assess improvement needs, and suggest the most appropriate form of site improvement, in consultation with the beneficiaries, which includes community facility rehabilitation/construction, and distribution of site improvement materials etc.

      9. Continuously monitor the site improvement activities, including execution and evaluating progress through reporting and surveys using both quantitative and qualitative data.

    10. Verify site improvement activities are implemented in the most cost effective and timely manner and in line with the requirements and in accordance with IOM, donor, country and international standards i.e. Sphere standards, IOM’s guidelines on site planning etc.

    11. Support site planning as required in new site developments and extensions where required.

    12. Monitor the condition of shelter and infrastructure (communal shelters, communal structures such as WASH facilities, kitchens, distribution points, etc. where applicable) in targeted sites/areas and flag wherever humanitarian standards are not met, especially wherever these relate to COVID-19 IPC and to protection risks and mobilize community to implement community-led small-scale improvement in the site

    13. Assess areas for improvement and record lessons learnt for future activities.

    14. Provide onsite technical support to IOM’s shelter and WASH interventions when requested, and in the absence of other technical capacity.

    15. Perform other duties as may be assigned. 

Educational Qualification

• University degree in Civil Engineering, Architecture, or related field of study

Experience Required

• Five years of relevant professional experience or a combination of training and relevant working experience is a minimum requirement. 
• Work experience in related to disaster response and transition and recovery programs with humanitarian agencies.
• Practical experience and detailed knowledge of the disaster risk management, with emphasis on disaster response and recovery programs is essential.

Skill

• Thorough knowledge of data protection issues in emergency operation and utilization of Microsoft Office application including databases is required.
• Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

Languages

• Thorough knowledge of spoken and written English and Amharic

• Knowledge of other languages spoken in Ethiopia specifically Somali is advantageous.

Values and Competencies

Values

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.