Logistics and Procurement Coordinator

·         Help us end avoidable blindness in Ethiopia

·         Assist us to strengthen local health systems

·         Leading International Development Organization in the area of eye health

·         The position will be based at Addis Ababa 

The Fred Hollows Foundation is one of Australia’s most respected and trusted international development organisations whose vision is to end avoidable blindness and ensure the work of Fred Hollows lives on.

Ethiopia is one of The Foundations largest funded programs, focused on the Elimination of Trachoma.  Up until now our program has focused on the complex and direct delivery of services to help those in need.  With strong foundations in place, we are now looking to enter into a new phase of our programming building on the work that we have already done.

About the Position

Under the supervision of the Procurement and Logistics Manger, the Senior Logistics and Procurement Officer performs procurement activities from purchase request reception to offer analysis, recommendation to effecting payment and receiving purchased goods/services. The incumbent may serve as a member of the purchase committee of the section.

The Officer Coordinates foreign and local   high value Procurements and will support the Logistics and Procurement Manager will assist the procurement team in ensuring all the project’s procurement of goods, service and works are achieved according to the project guidelines and in a timely fashion. He/she will ensure that all commodity procurement actions are compliant with FHF regulations. 

Specific responsibilities include: 

·         Identify global vendors and suppliers for unique equipment purchases and manage and maintain excellent vendor relations

·         Facilitating with the suppliers shipping document for Customs clearance and coordinating with Clearing and forwarding agents, ensuring full delivery of cargos

·         Ensure budget holder provide annually procurement plan and initiate procurement plan discussion with budget holder.

·         Prepare a detailed procurement plan and schedule for the successful delivery of the medical supplies, works, goods and services rollout program

·         Management of the tendering process once specifications have been agreed by Logistics and Procurement managers for high value procurements.

·          Prepare bid documents including Invitation to bid (ITB) Request for Interest (RFIs) and Request for Proposals (RFP)

·         Preparation of standard bidding documents, with terms and conditions of the tender.

·         Establish/maintain/manage relationships with suppliers including soliciting and negotiating quotes; maintaining continuous communication with suppliers including order confirmation, following‐up on deliveries and communicating delivery.

·         Develop and/or assist in developing procurement policies, procedures, & guidance documents.

·         Source / Research and provide competitive procurement options to deal with limited supply of products and services.

·         Demonstrate expert knowledge of the supplier evaluation and selection process and manage the process for high value/high risk projects.

To be successful in this role, we are seeking someone with the following experience and skills

·         MBA/MSC or BA/BSC degree in Business Management/Administration, Supply Chain Management, Logistics and Procurement or related field or with equivalent experience

·         At least 10 years’ experience for BA/BSc degree holders and 7 years for MA/MSc degree holder in procurement, preferably in Pharmaceutical Procurement

·         Proven language proficiency in written and spoken English;

·         Computer literacy in MS-Word, Excel. 

·         Working knowledge of public procurement regulations, including USAID experience and knowledge of different donor requirements (EU, ECHO and the like)

·         Have experience with developing systems for Vendor Development and Vendor Evaluation