Loading the content... Loading depends on your connection speed!

Jobs Login Register
Snap Plaza 8th floor, Bole Next to The Millennium hall. Addis Ababa, Ethiopia
Job Description:

Hello Hello! Alight is recruiting a Finance Officer for our program in Ethiopia to be based at Addis Ababa Office. You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. 

Alight (formerly American Refugee Committee) is an international non-profit organization with its headquarters located in the United States. Alight has provided humanitarian assistance to millions of beneficiaries in 29 countries over the past 40 years, currently reaching over 10 million refugees, IDPs, and disaster-affected communities in 17 countries around the world, helping people regain control of their lives after conflict and natural disasters. Alight maintains full-fledged humanitarian programs in Somalia, Uganda, Rwanda, Sudan, South Sudan, the Democratic Republic of Congo, Pakistan, Thailand, and Myanmar. Alight is currently in the process of responding to humanitarian situation in Ethiopia.

Alight focuses on lifesaving humanitarian interventions as well as recovery and resilience building programs designed to create lasting positive change in the lives of vulnerable people. Alight works closely with displaced persons, returnees, refugees and communities affected by natural and man-made disasters, providing a range of integrated assistance including primary and curative health care, water and sanitation, protection services, restoration of strategic health and water infrastructure, dignified housing for returning refugees, and sustainable job creation. Alight has also built strong relationships with development partners, agencies, as well as federal and local governments in order to approach challenges in an inclusive and holistic manner and come up with innovative solutions that best fits the local context.

PRIMARY PURPOSE OF THE POSITION

Under the direct supervision of Procurement & Compliance Manager will ensure that all logistic activities procurement, logistics and transportation related to the proper functioning of the program are carried out safely, correctly, and in good time. Support program department, when necessary, in activity implementation

PRIMARY DUTIES/RESPONSIBILITIES

  • Performing the daily procurement tasks, ensuring that ALIGHT standard processes, procedures and ways of workings are executed to an accurate level of detail. 
  • Standard tools and templates should be utilized that will ensure procurement activities are streamlined.
  • Lead monthly review sessions with all program managers on progress against procurements under process, upcoming procurement initiation & identifying current & prospective supply chain bottlenecks and developing mitigation plans for these. 
  • Coordinate with Operations colleagues to ensure rationalization & quantification supply chain ALIGHT practices are being followed. 
  • Providing hands-on supervision and support to procurement staff, where appropriate, to ensure that they are knowledgeable and competent in the daily execution and prioritization of their tasks (such as the order requisitioning process, Market surveys and optimization of the supply chain). 
  • Contributing to Project planning, in terms of having an appreciation of the field constraints and capabilities. Raising these risks to the appropriate senior logistics and management personnel in a timely manner is vital and should be executed. 
  • Understand Major Donor requirements and share these with logistics support staff, where appropriate, so they understand their direct accountability to Donors through standard reporting. 
  • Supporting the appropriate senior logistics personnel in the execution of specific project tasks and logistics planning activities, when required.
  • Ensure new staff receives appropriate inductions on procurement systems and processes. 
  • Supervise all filing and document management within the logistics department in a systematic, coherent and transparent way as per ARC needs and obligations and donor requirements. 
  • Develop & maintain strategic sourcing plans and county supply chain plan determine what this market can offer in terms range of products and services and determine the geographical distribution and nature of the local markets. 
  • To analyze human resources available to support the supply chain; that existing and newly hired national staff are trained & mentored to perform their functions; support in training and capacity building for the staff and ensure attendance sheets are delivered. 
  • Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters. 
  • Ensure online procurement Tracking System is accurately and effectively used. 
  • Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main supplies and services awarded/updated accordingly.
  • Set reliable communication line (regular meeting) with stakeholders to ensure duplication (if any) of procurement functions with Finance, Admin and HR are resolved.
  • Actively working with respective Budget Holders, ensure Procurement Plans are updated and consolidated for further use and shared with relevant staff. 
  • Any other duties as assigned. 

Duty Station: Addis Ababa, with frequent visits to other regions.

Country Program: Ethiopia

Reporting to: Procurement & Compliance Manager

Job Requirements:

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED 

  • Bachelor’s Degree in Procurement & Supply Chain Management or relevant field of work. 
  • Evidence of practical experience in logistics within the field of supply chain management (procurement, tendering, contracting management, etc.).
  • Experience in management of procurement systems.
  • Experience in planning for and conducting training in all areas of logistics for staff (suitable to staff knowledge level). 
  • Some record of experience with donor (especially, OFDA, USAID, and UN-Agencies specific procedures.

KEY BEHAVIORS & ABILITIES:

  • Excellent coordination and communication skills
  • Should have good documentation and dissemination / presentation skills 
  • Should be able to live, work and travel in an insecure environment, always following strict security guidelines.
  • Proven capacity to work in a quickly moving, unstable situation and work against targeted outputs with tight time frames and deadlines
  • Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment. 
  • High level of confidentiality and integrity.
  • Experience of working under high pressure, in fast-paced environments.
  • Strong service orientation with the ability to proactively approach staff to understand their needs and to find effective solutions. 
  • Strong organizational skills ability to handle multiple priorities in an autonomous manner
Posted:
06.28.2022
Deadline:
07.15.2022
Job Category:
Logistics, Transport and Supply ChainPurchasing and Procurement
Logistics, Transport and Supply Chain, Purchasing and Procurement
Employment:
Full time
Full time
Location:
Addis Ababa
ALIGHT ALIGHT

Share Page

Close