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CONSULTANCY – Formative Evaluation: Girl Friendly Space Pilot (Somali Region)


Background to the Project:

Girl Friendly Spaces (GFS) are a Global GBV minimum standard. Girls Safe Spaces have been used for decades by GBV actors in humanitarian programming as an entry point for women and adolescent girls to report protection concerns and voice their needs. At the most basic level, GFS are physical spaces where adolescent girls can be free from harm and harassment. They are also places where adolescent girls can gain knowledge and skills; access GBV response services or other available services; and foster opportunities for mutual support and collective action in their community.


Save the Children, as part of our commitment to protecting and empowering adolescent girls in humanitarian settings, will include GFS in all categorized responses. Currently, however, the majority of global guidance and toolkits for GFS do not meet practitioners’ or implementers’ needs. There is also no field-tested toolkit to help practitioners adapt, implement, and revise GFS activities according to girls’ context specific preferences and needs. These elements are key to meeting Save the Children’s Global Gender and GBV commitments to improving our gender-responsive humanitarian impacts.


To meet this need, Save the Children is looking to increasingly invest in Girl Friendly Spaces in humanitarian settings and to have access to an evidence-based toolkit which can be easily picked up and used by practitioners and which is informed by the voices of adolescent girls. The overarching aim in developing this toolkit is, therefore, to fill a critical gap in SC by developing a simple tool accessible for any SC CO, with a GFS ‘’good enough’’ approach that is validated for and by SC.


Save the Children has developed an adaptation of the Women and Girls Safe Spaces: A Toolkit for Advancing Women’s and Girls’ Empowerment in Humanitarian Settings"  with a specific focus on adolescent girls. This toolkit will be implemented as part of Save the Children’s current emergency response in Somali region, Ethiopia. The GFS pilot will be implemented as part of the larger BPRM program [Integrated Child Protection, Education and Health response for refugee and host communities in Dollo Ado].


Consultancy Objective:

The overall objective of this consultancy is to:

1.     Examine the feasibility and acceptability of Save the Children- GFS toolkit from the perspective of various key stakeholders[1] , including  adolescent girls and different community structures like Refugee central, Child protection committee, child led group, woman association, youth and female representative against GBV as well GFS facilitators.  


2.     Lead a real-time, participatory evaluation of the current version of the Save the Children GFS toolkit as it is being implemented in Somali region of Ethiopia.

3.     Make clear, practical, actionable recommendations to adjust the toolkit so it is in line with girls’ expressed preferences and needs (GFS participants and non-participants).


Expected Approach

This consultancy will assess the implementation of the SC GFS toolkit in coordination with SC staff to collect and better understand girls’ views on the design and implementation of girl-friendly spaces, their experiences with them, and their recommendations for improving them. Girls’ recommendations should then be turned into practical adaptations for the final GFS toolkit. The consultant is therefore responsible for developing a participatory methodology that centres girls’ voices in the evaluation and adaptation process.


The consultant is also expected to examine what available tools there are to assess, design, implement, monitor and demonstrate the value of GFS as a catalyst for transformational change towards girl’s empowerment and gender equality.



Scope of the work

The assessment of the SC GFS toolkit implementation will provide guidance on:

a.     practical measures to engage community stakeholders and to secure and maintain community buy-in;

b.     how to design girls-led GFS and put in place inclusion strategies;

c.     staffing and recruitment guidance to effectively support GFS objectives;

d.     capacity building approaches to promote the empowerment of girls; and

e.     measurement guidance and tools to demonstrate the outcomes that GFS have on girls’ safety and empowerment. In terms of geographic scope, the assessment will be conducted in the pilot area; Halewoyn refugee camp, Dollo.

The assessment is expected to be conducted with SCI staff, community members/ structures[2], women (including mothers of participant girls) and adolescent girls from the pilot GFS.

Profile of targeted participants/ target population


SCI have long collaboration and strengthen its relationship with UNHCR, the Agency for Refugee and Returnee services (RRS), in Helaweyn refugee of Dollo Ado operation, to ensure that a favourable child protection environment is preserved, and continue to gain access to its child protection programing. The  GFS project will target and empower adolescent girls in Helaweyn refugee camp. SCI will provide access for all adolescent girls to information, knowledge, skills and relevant services including psychosocial well-being and creation of peer-to-peer groups and awareness sessions, as well provide a place where adolescent girls are encouraged to use their voice and participate in consultations and collectively raise attention to their rights and needs.


The beneficiary population of the project will be Helaweyn refugees specifically Centre (A). The process of beneficiary targeting and selection will be based on best interest assessment, where the inclusion of potentially vulnerable and underserved groups will be given due emphasis during target beneficiary selection process. The project will design and implement appropriate programmes based on an assessment of needs and risks, and an understanding of the vulnerabilities and capacities of different groups.


Currently the existing project is supporting 40 adolescent girls who are attending/ learning traditional hand craft sessions as part of PSS, while also actively participating in GFS activities, and 65  girls are participating in a separate child-led club and also actively participating in GFS activities in Helaweyn center (A).  All girl participants have the same access to attend and participate in SC’s structured activities, and the type of activities that they participate in is the same. The pilot project ensures consistency of delivery so that the evaluation and assessment feedback is based on a standardised experience. The total target population is, therefore 105 adolescent girls actively attending GFS. The final selection criteria of the assessment participants will consider age, gender, vulnerability and other factors (this will be discussed with the consultant, while during setting up of the methodology part)



The child led groups comprise adolescent girls between the ages of 12 to 18, including unaccompanied and separated girls, girls with different disabilities, girls experiencing SGBV, and those experiencing other vulnerabilities[ including young mothers and married girls when applicable].


Note:  the consultant will be required to consider Child Friendly Services (CFS) in the project sites to help conduct a comparative analysis between GFS and CFS.

Key Evaluation Questions

The participatory real-time evaluation should explore the following questions (at a minimum):

1.     How easy, practical, and useful is the GFS toolkit for SC staff to use? Does the GFS toolkit provide the minimum practical guidance that summarizes the operational approach? What is missing from the toolkit? How can it be improved to meet the needs of both implementers and users?

2.     What is the difference between a GFS and a CFS in terms of objectives, beneficiary reach, activities, expected outcomes?

a.     What are girls’ experiences attending the GFS activities and does it meet their priorities and expressed needs, including for safety, dignity, and support?

b.     How do girls’ experiences attending the GFS compared to their experiences attending CFS? How does one meet their expressed needs compared to the other?[1]


3.     To what degree are girls involved in the consultation, implementation and feedback process for SC’s GFS programming? Does SC organize specific activities that target girls’ participation in setting up and running GFS programming?

4.     What activities are delivered in a GFS and how do these activities meet the needs of girls - specifically personal safety, space to use their voices to raise attention to their rights and needs? How could these activities be improved? This requires some cross-reference b/w community views and validation with our sample of girls 

5.     To what degree are community members (m/f) involved in the consultation, implementation and feedback process for SC’s GFS programming? Does SC organize specific activities that target community  participation in setting up and running GFS programming? What are girls’, staff, and communities’ recommendations for adapting or improving the GFS?  This requires some cross-reference b/w community views and validation with our sample of girls 

6.     What are the concrete recommendations for adapting the toolkit, and its implementation, so it better responds to girls’ experiences and priorities?


Sample evaluation indicators:

Note: These indicators will be used to determine what changes need to be made on GFS tool kit. They will help understand the current status of the GFS during the real time evaluation - what girls who are using the GFS currently think about the activity and how they feel it is impacting them?

-          % of SC staff who report that the GFS toolkit is practical and easy to use

-          % of adolescent girls from the community who report that they were involved in the consultation, implementation and feedback process for SC’s GFS programming

-          % of community members (m/f) who report that they were involved in the consultation, implementation and feedback process for SC’s GFS programming

-          # of adolescent girls who are currently attending the GFS on a regular basis

-          # of adolescent girls who are currently attending the CFS on a regular basis

-          % of adolescent girls who report that they have equal and safe access to GFS

-          x% of adolescent girls who attend and express feeling safe inside the GFS

-          x% of adolescent girls who attend and express feeling safe inside the CFS

-          x% of adolescent girls who attend the GFS who express feelings of increased confidence due to the available peer support

-          x% of adolescent girls from the community who express feeling that humanitarian actors are responsive to their specific needs, as adolescent girls


Key Required Consultancy Activities

1.     Develop technical proposal with detailed work plan showing the assignment’s important activities and milestones, along with a financial proposal

2.     Participate in  “expectations briefing” call with Save the Children team (Ethiopia and Canada) at outset of consultancy period

3.     Conduct a documents review related to Save the Children GFS Toolkit documents (including the IRC/IMC Guideline).

4.     Develop an inception report including:

a.     Understanding of consultancy mandate

b.     Key Activities

c.     Evaluation Methodology

                                               i.     data collection methodology and guidelines (to ensure do no harm, informed consent, and other key ethical considerations)

                                              ii.     data collection and analysis tools – surveys, FGDs, KIIs

                                             iii.     Sample frame: targeting criteria and suggested participant numbers, comparative analysis between GFS and CFS

                                             iv.     Gender-responsive and adolescent-friendly data collection approach

                                              v.     Covid-19 data collection response plan

Note: Though the consultant is expected to come up with a feasible and scientific methodology approach, it is recommended that the methodology of the assessment utilizes mixed methods approaches which can include structured surveys and interviews with staff, women and girls attending the pilot GFS and community members. It is also expected that the primary data will be triangulated with other secondary resources, desk/ literature review of available tools and guidelines.


5.     Data collection plan  : Collaborate with Save the Children Ethiopia to develop a data collection plan, including enumerator/facilitator criteria, selection, and training (PSEA, child safeguarding, GE and others as needed)

6.     Implement data collection activities in collaboration with Save the Children staff and enumerators, including

a.     KIIs with key Save the Children staff

b.     Consultations with adolescent girls, and young adult women (participants and non-participants). Young adult women may be included in the use and review of GFS, in line with context considerations.

c.     Consultations with the wider community/ies

d.     Comparative analysis of attendance and satisfaction of girls between GFS and Child friendly spaces (CFS)- the CFS which will be used for parallel evaluation will be discussed with SCI team.

e.     Document baseline data for all evaluation indicators

Note: (It should address: How many FGD & in-depth surveys with adolescent girls attending GFS, How many FGD & KII with frontline staff and supervisory level staff, How many community member surveys, how many written surveys from staffs engaged in the piloting of the tool kit etc…)


7.     Analyse and validate data with GFS participants and Save the Children staff

8.     Draft finding reports, which clearly reveals the findings of the evaluation questions and the status of the indicators at baseline, evidences that leads to findings that leads to recommendations. The minimum expectations in the report includes:- (introductions, rationale of the formative evaluation, methods employed, detailed findings- including cross- referenced analysis, recommendations and lessons learnt). Additionally, the number of pages of the final report should be in the range of 20-25 pages. Furthermore, the draft report also needs to include clear feedback from SC and adolescent girls, as well as recommendations for adaptation of the toolkit to reflect girls’ priorities and expressed needs.

9.     Final finding reports (addressing the inputs from SC- Ethiopia and SC-Canada  teams)

 Expected deliverables

1.     Inception report

2.     Clean and validated data sets in SPSS and Excel

3.     Draft Report

4.     Final Report



Key responsibilities of Save the Children

·       Review and  reflect on the tools provided from the consultant

·       Prepare contract agreement and get it signed by parties

·       Support the researcher/ consultant by selecting/ facilitating data enumerators

·       Facilitate vehicle and guest house for the research team (at field office)

·       Arrange key interviewers, if needed

·       Facilitate/ arrange flights to and from Addis Ababa (country office)

·       Provide consultants with all necessary documents (policies, strategies, protocols etc)

·       Collaborate with the consultants in all process through providing timely guidance

·       Review the draft and final reports and make an approval

·       Others, as deemed necessary



Duration of the consultancy/ Consultancy Timeline : The timeframe envisaged is 3 months (90 days) starting from the signing of the contractual agreement .

Evaluation criteria- Technical proposal and scoring point (70%) 

1.1 Expertise of the Firm / individual consultant (30 %)

A)    General Organizational/ individual Capability which is likely to affect implementation: (10 marks)


·       The bidder has a good track record of submitting high quality deliverable on time

·       Project management control and Team: The bidder has a diverse team, with member from different backgrounds, preferably in areas specific to the bid


B)   Relevance of Organization/ individual consultant in terms of Experience: (20 marks)


·       The bidder has proven experience on providing concrete guidance or suggestions on related studies.

·       The bidder has specific research engagements in child protection

·       Previous background in adolescent & child related researches

·        Experience in similar projects in the country: Work for Ministries, International organizations, and UN/major Multilateral/or Bilateral programs (if possible)



1.2  Proposed Methodology, Approach and Implementation Plan (40%)


·       To what degree does the Proposer understand the task; level of understanding on the scope of the work?

·        Have the important aspects of the task been addressed in the technical proposal in sufficient detail?

·       Is quality assurance mechanism put in place and appropriate for the proposed methodology and study?

·       The bidder has identified the potential risk and potential risk mitigation tools.

·       Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise efficient implementation to the project?  i.e (The bidder has concrete and detailed plans, including but not limited to timeline, milestones, division of labor, to ensure the plan delivers on time with high quality.

1.3  Management Structure and Key Personnel and team members (30%)

·       Task Manager / Team Leader, Suitability of the team leader for the Project

·       Knowledge on national and/or regional policies and strategies and programs on the subject matter of the bid

·        Experience working with proven data sets such as Demographic and Health (DHS) data and alternative data sources in the areas of adolescent and child development and protection

·       Experiences on leading similar consultancy services of this nature.

·       Experience in advanced statistical techniques

·       The team leader needs to have a minimum of 5 years of practical work experience

·       Knowledge of Multidimensional aspects of adolescent and child development and protection (including in the emergency context) in Ethiopia

·        The team is composed of multi-disciplinary, qualified and experienced members that fit for the intended purpose

·        Ability to write clearly and concisely in English


The above evaluation points that sum up 100% will be converted to 70% as final point and the remaining 30% will be considered for financial proposal.


Note; The benchmark to pass the technical evaluation could be 50/70 and above.



Financial proposal needs to be present in USD outlining a detailed quotation showing all necessary costs.


Job Requirements:

Qualifications and Skills:

·       A minimum of master’s degree in Public Health, Development Studies, Policy, Economics, psychology, Sociology/Social works, Gender, Population studies, law or related social science fields is required to undertake the assessment.

·       Proven experience in undertaking various researches with minimum of 5 years’ experience

·       Highly knowledgeable of national child protection and gender related policies, strategies, programs, as well as key CP and GE theory and best practices. Knowledge and experience of Child Friendly Spaces and Girl’s Friendly spaces activities, understanding of SC, gender approach of SC are very strong assets. 

·       Ability to produce well written, analytical reports in English language.

·       Demonstrated understanding of working with development and humanitarian partners

·       Fluency in English required; Knowledge of the local language will be an asset.

·       Legally registered firm with a renewed license for the service with VAT and TIN Registration certificate. Independent consultants can also apply for this task, and will be abided by existing national tax policies, if applicable.

·       Ability to manage time and resources effectively in order to produce timely, high quality work


Ownership: All work created pursuant to this assignment shall be original work and that no third party will hold any rights in or to such work. SCI shall solely and exclusively own all rights in and to any work related to this assessment report.

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