Emergency Program Implementation Manager

ROLE PURPOSE                                                                                                           The role and responsibility of the Programme Implementation Manger is to lead the Oromia Emergency Response Programmes. The post holder is responsible for the coordination, leadership and effective programme operation support in Oromia region leading the Oromia Programme Area Humanitarian Response Programme Implementation. The post holder has a wide-ranging responsibility in coordinating and monitoring implementation of emergency projects, managing human, material and financial resources for the effective implementation of the project at IDP sites and host communities working closely

Specifically, post holder will supervise emergency response coordinators and field office managers/coordinators and overseeing overall emergency responses, recovery programming and resilience building among population affected by drought & displacement across the region. He/she will represent PIE in different humanitarian platforms at the regional level and able to respond for any crisis in the region.

Dimensions of the Role

• Line managing emergency response coordinators and sub office managers ensuring high quality field office/sub office management with maximize safety and security of all field-based staff.
• Provision of leadership and coordination of emergency response operation  and ensure the coordination with all stakeholders
• Ensure effective collaboration and coordination between emergency coordinators within OPA management and programme support functions.
• Fully responsible for ensuring the effective representation of PIE at field offices and sub cluster coordination meeting, liaising with DRMC, DRMO, UN agencies, local and INGO creating effective partnership with other partners in the day to day PIE operations.

Accountabilities

Key Roles and Responsibilities of the Position:

    Overall Programme Management and Coordination

• Identify needs, proactively engage in designing and operationalize all emergency response programs as per International Humanitarian Principles.
• Organize project planning and monitoring meetings with key staff, partners and stakeholders mainly at field and sub-office level
• Direct all sub office managers/coordinators and ensure programme implementation.
• Provide all management and operational support for all technical team 
• Coordinate with Finance, Supply Chain and HR to get support required for project implementation.
• Update project outline with any significant operational changes in context and share to Programme Area Manger and country office ERT.
• Ensuring PIE presence different levels of coordination, adhering PIE management policy and facilitating all donor missions.

Response Management and Implementation

• Work closely with the relevant technical specialist, coordinators and project manager(s) to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritised manner in full consultation and co-ordination with all relevant agencies both governmental and nongovernmental organizations.
• Provide operational guidance and direction to staff for effective planning, implementation and monitoring of agreed child protection plans including the psychosocial recovery (care) and assistance (legal and social) to vulnerable children and their families.
• Make frequent field visits to all sub offices and field offices to monitor implementation of activities, identify opportunities and constraints and making any operational adjustments as needed
• Design and develop appropriate surveillance, monitoring and evaluation systems for programme operation and cluster coordination.
• Ensure that the different sectoral and sub-sectoral activities are implemented in a coordinated and integrated manner with relevant stakeholders and counterparts.
• Support PAM in keeping optimal safety and security management procedures, work as a focal person for safety and security for field-based staff and continually monitor operational area security situation.

Information, Communication and Coordination

• Provide regular updates to PAM and ERT team in progress programme operation, needs assessment for new priorities and interventions, constraints verbally and in writing on an agreed frequency.
• Represent PIE to governmental and non-governmental platforms as needed and agreed with the technical specialist and PAM.
• Ensure establishment and maintenance of strong working relationships with local communities, community-based organisations and other local authorities as appropriate.
• Provide information about humanitarian needs assessments, response plans, implementation and strategies, project plans, progress reports, budget and other significant developments.
• Ensure effective communication and information sharing about project impacts and best practices from the response for demonstration and influencing purpose at the community and regional level

Financial Management

• Ensure timely implementation of grants and budgets.
• Ensure that creation of POs and closing of grants in SAP is done correctly in a timely manner.
• Ensure that all project expenditures are on time and according to the budget and provide guidance to any budget reforecasting and reallocation exercises that are required.

People Management, Mentorship and Development

• Lead emergency response team based at program area level and be responsible for the quality and effectiveness of Plan's emergency response implementation, coordinating and managing emergency activities.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, colour, sex or creed
• Ensure all personnel under him/her to understand and carry out their duties in accordance with humanitarian principles, core values, Code of Conduct and the SPHERE standards.
• Incorporate staff development strategies and Performance Management Systems into team building processes
• Manage the performance of direct reporting staff through effective use of Plan’s HRIS Performance Management System
• Identify training needs and work with HR department to develop and implement relevant training plans.
• Communicate effectively on usage, procedures and relevant communications protocols to all emergency response team.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, colour, sex or creed.

Overall Safety, Security of Staff and Assets

• Assist as a member of security review team for Staff Safety and Security
• Ensure Reporting of security incidents and other security information about field offices and teams in the field offices
• In case of emergency, make safety and security related decision at the PA level and provide information to PAM and Security manager
• Participates in risk assessments, applies actions to their work activities and reports risks using the correct procedure.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion

• Understand and put into practice the responsibilities under Safeguarding policies and Plan International's Code of Conduct.
• Ensure that Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International's global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Dealing with Problems:

• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
• Resilience/Adaptability and Flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Work style: well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

Knowledge, Skills and Behaviors Required to Achieve Role’s Objectives:

Qualification and Experience Required

• Master degree in Disaster Risk Management, humanitarian Studies, development studies, development economics, agricultural economics, sociology, human rights, political science, international development,
• At least 7 years of progressive experience in similar organizations at management level with responsibilities including line management of senior staff. Most preferably experience in managing IDP and/or refugee response settings.
• Proven experience in managing big teams and understand the functional relationship with other partners.
• Proven experiences and ability to coordinate and collaborate with different organizations including the government and demonstrable working experience in development programme
• Proven experience in two or more of the thematic areas such as on experience in Child Protection in Emergency, education, youth programming, WASH, Health and Nutrition projects.
• Proven experiences and ability to coordinate and collaborate with different organizations including the government and non-government organization 

 Knowledge

• Knowledge of child protection in emergencies activities in drought affected and IDP settings and understanding of international NGOs is preferred.
• Ability to identify the main child protection needs affecting children and to inform an holistic response for children
• Extensive representational experience: can demonstrate the ability to represent Plan effectively in external forums.
• Sphere Standards and the Red Cross/ NGO Code of Conduct
• Knowledge of Plan policies and procedures is a plus
• Requires general finance, administration, management and telecommunication skills and proficiency in information technology/ computer skills. 

Skills

• Competent in use of word and excel commendable writing and communication skill
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
• Experience of and commitment to building and strengthening the participation of and accountability to communities and children in
• Commitment to and understanding of child rights, and humanitarian standards such the Sphere Charter and the Code of Conduct.
• Excellent interpersonal skills, including the ability to build relationships with colleagues at long distance
• Fluency in written and spoken English
• Knowledge of one of the local languages is an asset

Behaviours

Performance

• Creates strong sense of purpose within own part of the business and with stakeholders
• Holds self and others to account to deliver on agreed goals and standards of behaviour

Strategic thinking and delivery

• Sees contribution of own part of the organisation in wider Plan and external context
• Balances future vision with practical delivery

Influencing

• Effectively reaches out and influences large groups of people

Learning

• Supports learning, sharing and knowledge management

Self-Awareness

• Analytical, empathy to the people who are suffering and service oriented
• Aware of different levels of capacity and respectful and supportive of local knowledge