Expired 1 year ago!

Job Description:

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations

TEAM: Finance Team

LOCATION: Dire Dawa

CONTRACT TYPE: Fixed Term

GRADE: D2 National

JOB FAMILY: Finance

SALARY: As per Oxfam Salary Scale

HOURS: 37.5 hours per week

FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Finance team will support the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance. This Together with the Finance team, the Finance Assistant will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.

Responsible to provide adequate financial oversight and support to one of Oxfam’ programs including a number of partners and projects. The FO is a member of the program team while being managed technically by the Finance Manager. He/she very closely with the program lead and the Program’s team members. The FO is responsible for ensuring the fulfilment of Oxfam and Donors’ financial policies and requirements, the application of efficient and transparent financial systems and practices (internally and externally), and efficient support to the program including conducting financial risk assessments and proposing mitigations and solutions.

JOB PURPOSE:

The role is responsible for ensuring accurate financial reporting across our operations using our budgetary systems coding. The role will also support the monitoring of financial health of our projects and work closely with Funding and Program team to support the financial management across different funding sources.

POST HOLDER REPORTS TO

Program Manager

JOBS REPORTING TO THIS POST

BUDGET RESPONSIBILITY

Key Responsibilities and Accountabilities

Work closely with the program lead to develop and regularly monitor and update the Program’ overall budget.
Engage in and contribute to the selection of partners.
Together with the Project Manager, check and appraise the partners’ organisational structure, the (financial administrative) capacity and the management systems. If necessary, make proposals to counterparts and/or work out ideas for their improvement and strengthening.
To ensure that financial transactions are processed in accordance with Oxfam GB’s applicable accounting policies, procedures and standards.
To ensure that financial transactions are accurately recorded in the bankbook / cashbook in a timely manner.
To ensure that financial transactions are accompanied by appropriate and relevant supporting documentation dually signed and authorized by relevant Program Manager / budget holder.
To review and check financial supporting documentation for integrity, accuracy and completeness before transaction is approved for payment.
To ensure that financial records, both paper and electronic formats, are up to date, filed in an orderly manner, kept securely, and easily retrievable.
To ensure that a complete and accurate record of all petty cash transactions is maintained at all times, that petty cash expenditure is fully monitored and reconciled, and that requests for replenishment are made in a timely manner or as and when required.
Monitoring and management of expenditure and budgets of the field office, especially donor-funded projects as well as transactions posted by other offices.
Link donor-reporting codes as per the contract to Oxfam chart of accounts and ‘C’ codes.
To acquire a detailed knowledge of all current donor reporting requirements, and other financial and logistical requirements to be able to advise program staff as necessary when they are preparing budgets and reports and keep this knowledge up to date.
To provide budget actual analysis to Project Manager and Head of Finance on a monthly basis or as and when required highlighting major variances for follow up and action as and when required.
To monitor bank / cash balances for the field office and request for top ups through the Finance Co-ordinator in a timely manner.
To ensure that bank statements are reconciled and dully signed and authorized periodically or as and when required.
To ensure that cash is counted, reconciled with cashbook balance, recorded on the cash count form, and dully signed and authorized on daily basis. To ensure that the Monthly Report is prepared as per given templates and formats in the field and also support on the Month End Balance Sheet Reconciliation every month in the field or in the country finance wherever required.
Review the balance sheet item for National and process for the settlement/ communicate to settle with due course.
Ensure, together with the program lead, that all partners budgets are fully aligned
Ensure partners’ timely and of quality financial reporting as well as financial records documentation.
Conduct financial monitoring and support visits to partners. Where possible, attend partners activities.
Check and appraise the financial and audit reports of partners; communicate on the findings with the program lead and partner/s, and where necessary make proposals for follow-up and capacity development.
Attend all program related team meetings, and actively engage in regular and direct communications, discussions with the team and make joint sound decisions in relation to the program and partners.
Any other tasks assigned by the Project Manager

Job Requirements:

Person Specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Systems Thinking

2 Mutual accountability

3 Relationship Building

Experience, Knowledge & Competencies

Essential

Bachelor’s degree in finance or related field.
Comprehensive knowledge and a minimum of 3-5 years of proven experience in core financial management activities such as accounting, budgeting, forecasting, and reporting.
Strong knowledge of major donors (i.e., EC, ECHO, DFID, OFDA, UN agencies etc) requirements and financial procedures in regard to their grants.
Sound knowledge and experience of restricted funds management and ability to work with/manage finances of multi-donor grants.
Strong numeracy skills and attention to details.
Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements.
Strong computer literacy, and proven experience of computerized accounting packages, preferably PeopleSoft.
Strong proven experience in using Excel Spreadsheets.
Excellent activity planning, prioritization and implementation skills and commitment to deliver against agreed deadlines.
Ability to work in demanding situations under pressure in a team independently with minimum supervision and deliver against team objectives.
Excellent communication, interpersonal, influencing, and persuasive skills.
Experience and capability in motivating and training others (both finance and non-finance) in Oxfam and donors’ financial policies, procedures, and concepts.
Fluency in written and spoken English.
Good team player/builder and ability to manage staff.
Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
Commitment to the aims, objectives, and organizational culture of Oxfam.

Posted:

06.24.2022

Deadline:

07.08.2022

Job Category:

Accounting and Finance

Employment:

Full time

Location:

Dire Dawa

Oxfam Great Britain
www.oxfam.org/Ethiopia