Health and Nutrition (HNUT) Project Manager

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals of gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country's operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  

In Ethiopia, Plan has more than 25 years of experience in implementing its program. Currently, PIE mainly operates in seven geographical areas; Amhara, Tigray, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. 

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls, and Young Women throughout the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

This role will manage the implementation of Ethiopia Humaniterian Fund (EHF) funded project titled “Responding to the increased PHC and Nutritional Needs Among Drought and Conflict Affected people in Oromia and Benshangul Regions” under the program of “Humanitarian Response For Drought and IDP in Oromia and Benhsgaul Ethiopia” for its component at the Ethiopia level.  The project intended to address Nutrition sensitive to FSL, Primary Health care including SRHR and MHPSS in Emergencies program needs among IDPs and their host communities in 12 woredas of Benshagul and Oromia  Regions.  The project has Nutrition, Health including SRHR and MHPSS component which expect this position to have coordination with mentioned sectors team, protection and gender component to be integrated and it demands the follow up of Project Manager.  

The job holder is responsible to facilitate integrated programming in joint areas of operation with a focus on cross-learning, downward accountability for smooth and effective management of the project, monitoring integration aspects and producing consolidated narrative reports and facilitating effective working relationships amongst Health and Nutrition project partners, and representing PIE in different coordination forums of the partners and stakeholders meetings, workshops and events as necessary and delegated. In such a way, her/his work directly contributes to the realization of the Plan’s purpose and provides effective and efficient technical guidance and support towards the successful implementation of the Health and Nutrition project in Oromia and Benhsangul Regions, Ethiopia as an integral part of the Plan’s emergency response within the framework of Plan Ethiopia’s Country Strategic Plan. 

Furthermore, HNUT Project Manager will be responsible to coordinate with the Project Coordinator based at the Zonal level in Guji and Borena Zone of Oromia Region and Metekel and Assossa Zones of Benshagul Regions. The project is implemented in partnership with other local partners, government institutions, and UN agencies. Moreover, the project demands coordination with technical persons at the Plan International Denmark and Sweeden level. The Project Manager will have the overview of a significant budget for the share in Ethiopia and will support a consistent field team. Synergy with other ER projects is currently under implementation in Oromia and Benshagul regions, Ethiopia. 

The Project Manager is also responsible to produce quality reporting for the implemented project activities and communicating closely with Thematic Sector Leads and specialists as well as the MEAL manager on the quality control of reporting. 

MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS

Direct reports – to Thematic Sector Lead – Health and Nutrition 

Key Relationships

Internal Relations: Health, Nutrition, Protection and FSL in emergencies Team, Development Departments, Humanitarian Program Department, Finance Department, Business Development Department, Program Quality Department, Human resources Department, Logistics and Administration Department, Program Area and Project Teams, Plan Denmark and Plan Sweden

External Relations (Outside Plan International): UN agencies (UNICEF, WFP, WHO, FAO), Regional Health, Agriculture, Women, Children, and youth affair Bureaus and other Government sectors, Implementing local partners, different cluster and working groups; private and public sectors, consultants, and other development organizations. The post holder will also maintain relationships with target populations who have diverse socio-economic and cultural contexts such as IDPs and their host communities.

LEVEL OF CONTACT WITH CHILDREN

Mid contact: Occasional interaction with children 

PHYSICAL ENVIRONMENT

Office environment and travel to the field

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

The Project Manager is accountable for coordinating and facilitating Health and Nutrition project implementation in Ethiopia to offer - “To enable the most vulnerable Internally Displaced Peoples (IDPs) and their host communities who are affected by complex humanitarian crisis meet their immediate lifesaving humanitarian needs and strengthen their resilience through improved sustainable Nutrition, PHC, SRHR and MHPSS services in twelve woredas of Oromia and Benshagul Regions, Ethiopia.’’ The post holder required will be specifically responsible to facilitate integrated programming in joint areas of operation with a focus on cross-learning, downward accountability, monitoring integration aspects, and producing consolidated narrative reports. S/he will be responsible for leading the implementation of the RINBRITA project in collaboration with the project coordinator at Zonal level in intervention Regions.  The PM will be responsible that coordinating with Finance, Procurement, and Logistics to access the support required for project implementation. The role post holder is expected to have experience in the following areas:

Program Management & Coordination – 50%

• The position will be the budget holder for Addis responsibilities 

• To overview all program activities and operations implemented in Ethiopia 

• He/she will have a dotted matrix supervision of the PC (Project Coordinator) in Oromia and Benshagul regions

• Will be responsible to work with Thematic Sector Leads, Finance and Grant Manager, and MEAL Manager (MM) at Addis Level. 

• Will be responsible to attend coordination meetings and research coordination meetings 

• The project manager will be responsible to organize experience sharing sessions  with MCMDO which is the local implementing organization in Ethiopia

• He/she will be expected to coordinate  with the technical team based at Plan Denmark and Sweeden 

• He/She is responsible for all the required support to conduct audits of the project  in Ethiopia

• The PM will be ultimately responsible to the support the Result Oriented Monitoring ( ROM) Visit in Ethiopia 

• Ensure the PC in Oromia and Benshagul has regularly revised the Detail Implementation Plan (DIP) based on the dynamic context in the Implementation area.  

• He/She will be responsible to support the visibility and communication activities of the project in line with the Communication and Visibility plan of the project 

• The PM will be expected to lead the implementation of the activities in Addis (organizing the Regional Sharing event) 

• Ensure effective information sharing and learning across agencies including providing monthly and quarterly updates on project activities for internal consumption

• Establish strong working relationships with all implementing partners and stakeholders of the project, and develop an in-depth understanding of the activities

• Ensure cross-learning among the relevant programs of the consortium members. 

• Organize project planning & monitor meetings with staff, partners, and stakeholders.

• Coordinate with Finance, Procurement, and Logistics to access the support required for project implementation. SAP expenditure and actual monitoring and follow-up. 

• Update PO with any significant changes in context and secure the required Approval  

• Participate in coordination and cluster meetings when required 

• Provide effective oversight to the Ethiopia budget in collaboration with Grant Finance Manager 

• Coordinate the writing and submission of regular narrative and financial reports to the donor and other stakeholders as required.  

• Advance transfer, PO modification, and management of liquidations, etc. 

Stakeholder Coordination – 20%

• Establish effective working relationships with the government counterparts, implementing partners, private and public sectors, consultants, and other development organizations and target population in the program operation. 

• Coordinate between Plan Denmark, Plan Sweden and Implementing Partners to maintain consistent delivery standards and good working relationships. 

• Represent Ethiopia team  in meetings with the donor and with implementing partner 

Human Resources – 5%

• As necessary, participate in the recruitment of the Project  team in both intervention  regions

• Orient, train, and support project staff as necessary;

• Undertake performance management to respective program staff as required. 

Monitoring and Evaluation Systems – 15%

• Collaborate with CMM to maintain and develop mechanisms to monitor and evaluate the impact of the project implementation in Oromia and Benshagul regios, as well as its partners, and ensure learning is integrated into future program design.

• In collaboration with the MEAL Manager, ensure proper Monitoring, Evaluation, and Learning and information generated is used for project implementation in the operational areas. 

• Work together with thematic sector leads to design reporting systems for weekly and monthly reports to ensure accountability 

• Ensure full compliance with reporting systems, review performances, and reporting

• Conduct regular monitoring visits to Oromia and Benshagul intervention woredas to ensure the progress of project implementation in a good truck

Representation – 5%

• Represent the project and liaise with government stakeholders, donors, local and international NGOs, and any other relevant stakeholders.

• Participate and coordinate Cluster group meetings in Nutrition, Health, FSL, and Protection Sector.

• Clearly promote gender and child protection across the work of participants.

• Support partners in understanding plans’ gender equality strategy and program criteria and capacity building activities on gender as part of the regular work at field level.

• Ensure the representation of Plan Ethiopia in their respective region from gender equality perspectives.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) – 5%

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.

• Set high standards for self and others' behavior, inside and outside work. Championing our values and commitment to rights, gender equality, and safeguarding. Supporting the health, well-being, and both physical and psychological safety of our staff, including their safety to speak out.

• Hold self and others to account for what we have agreed, dealing with a poor performance quickly, firmly, and constructively.

• Create a positive team spirit, helping people work well together, reflect, and continuously improve the efficiency and quality of what we do.

• Collaborate with team members, colleagues, and partners in finding creative solutions to problems by sharing information, experience, and ideas and actively seeking their input.

• Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained, and helping them develop their potential.

• Accept change and support others in adjusting to it, helping them understand.

• Acts decisively and adapts plans quickly to respond to emerging situations and changing environments

• Helps others to recognize and manage stress by showing empathy, prioritizing workload, and role modeling self-care in stressful situations

• Promotes and guarantees safety and security behaviors and procedures for self and the team.

• Avoids any negative impact of response – Do No Harm especially crucial in humanitarian settings

• Integrates response programs as far as possible into longer-term strategies as expressed, for example, in relevant Country Strategy

• Prioritizes safety and security under pressure by monitoring security risks; committing resources to ensure safety and security and ensuring organizational protocols are understood and consistently followed by staff

• Bases humanitarian response on communication and participation with the affected population

• Takes the time and patience to understand the concerns of other people and takes care of them as individuals.

• Supports coordination systems, working towards common priorities, and developing common strategies with other humanitarian actors.

• Identifies and promotes the integration of individuals or groups that might be especially affected by the disaster or marginalized in the response.

BUSINESS MANAGEMENT COMPETENCIES

1. Understanding Plan International in Context

• Aware of the values and the global strategy and understands why Plan International’s purpose is so important in advancing children’s rights and equality for girls globally.  Understands and applies the principles of safeguarding and protection of the vulnerable populations with which Plan International works.

• aware of the different structural and governing elements, including national organizations, global hubs, regional hubs, country offices, liaison offices, members assembly, international board, and the leadership team. Are aware of Plan International’s main sources of funding and knows where to find company information.

• Are aware of the processes, institutions, and organizations that shape the development and humanitarian context. Understands their local operating environment, demonstrating political, social, and cultural awareness.

• Succinctly articulate the purpose, values, and global strategy to a range of audiences. 

• Explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.

• Understands the purpose, lines of accountability, and decision-making capacity for each structural element of the organization. Helps their team to understand where they sit within the organizational structure.

• Supports the team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social, and cultural context.

2. Risk management 

• Applies the Code of Conduct principles to their work activities.

• Are aware of the global methods of assessing risk, the local control environment, and the controls in place to mitigate risk.  

• Uses Plan International’s logo and brand appropriately.

• Are aware of how to minimize risk in each core standard.

• Participates in risk assessments, applies actions to their work activities, and reports risks using the correct procedure.

• Child and Youth Safeguarding and Protection: Understands their safeguarding responsibilities by the global policy. Work actively to safeguard the rights of children and young people

• Gender, equality, and inclusion: Understands and can identify the causes of gender discrimination, exclusion, and inequality.

• Counter fraud: Works according to Plan International’s zero-tolerance approach to fraud and corruption. Reports any suspicions of fraud to the Counter Fraud Unit.

• Safety and security: Applies all necessary measures to ensure they work safely and securely.

• Regularly undertakes and interprets risk assessments, assigns ownership of risks, and management oversight. 

• Manages risk following the local and global appetites and tolerances.

• Regularly communicates and discusses risk at department, project, and program levels.

• Understand how to manage risk at a team level for each of Plan International’s core standards:

• Regularly communicates and discusses risk at department, project, and program levels.

• Consider the political, economic, social, and cultural climate of the local operating environment and the implications for our work.

3. Managing activities and resources 

• Contributes to strategic planning activities.

• Aligns team plans to the annual plan, avoiding duplication of work activities and setting appropriate budgets and objectives.  

• Incorporates digital and technological solutions into workforce plans to reduce complexity, solve problems and optimize working practices. 

• Understands the procurement cycle and supply chain, including the importance of good procurement planning.

• Manages internal and external projects by project management and MERL principles.

• Manages partner relationships effectively by anticipating future needs; appointing based on program and organizational needs; communicating Plan International’s core standards; undertaking assessments and reviews.

• Manages external programs according to Plan International’s financial management procedures, including the grant agreement process, the cost recovery process, forecasting, cost allocation principles, apportioned costs, and scheduling and monitoring of expenditure.

• Understands the planning procedures relevant to their role and contributes to annual planning where possible.

• Contributes to their accountability plan and understands how they contribute to the team and organizational plan.

• Plans his/her work activities in line with the assigned budget

• Knows the resources required for their role. Manages their workload, avoiding under or over-committing to delivery activities.

• Works according to a budget and uses the relevant financial systems.

• Understands how information is used for reporting and decisions making.

• Aware of the programs that Plan International delivers directly and through partner organizations.

• Complies with financial procedures and controls relevant to their role.

• Seeks opportunities to reflect on and learn from all work, program, and project activities.

4. Managing people and information

• Understand his/her responsibilities, level of decision making, and how their role contributes to the wider team. 

• Works following the policies and procedures relevant to their role and responsibilities.

• Creates channels of communication with other individuals and teams.

• Identifies with the Plan International logo and brand and understands what they represent.

• Apply the brand guidelines to all forms of written and verbal communication.

• Understands the importance of high-quality data and the implications of poor data.  Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.

• Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose.  Utilizes the digital tools available in line with privacy and safeguarding guidelines.  

• Identifies current and future personnel needs to be aligned to the workforce plan. 

• Manages risk by reviewing capability and capacity against future requirements.

• Designs job roles in line with organizational needs, considering the external labor market. Understands the current pay and grading system.

• Manages performance by providing clear objectives, access to developmental tools, and opportunities for coaching and mentoring.  

• Adapt management style depending on the needs of the individual, team, and operating environment.

• Disseminates departmental targets and objectives, making it clear about what needs to be achieved and why.

• Critically appraises and interrogates data to identify anomalies and patterns. Analyses and interprets a range of evidence to inform decision making and implement actions Translate the interpretation and implications of data into language that is accessible and relevant for staff.  

Qualification and experience requirements:

• BA/BSc or MA/MSc University degree in Health Science, Nutrition, Development, or any related Social Science fields. 

• Minimum of 8 years of experience in management and coordination of humanitarian and development programs/projects in Ethiopia. 

• Minimum of 5 years of experience in programs/projects implemented in Oromia and Benshangul Regions. 

• Minimum of 3 years of experience in programs/projects dedicated to IDPs and their host communities in a senior position (coordinator, manager, etc.). 

• Minimum of 5 years of experience in Development programs/projects in a senior position (coordinator, manager, etc.). 

• Minimum 5 years of experience in Humanitarian programs/projects in a senior position (coordinator, manager, etc.).

• Minimum 4 years of experience in Nutrition, Health including MHPSS, SRHR, FSL, and Child Protection and Safeguarding programs/projects in a senior position (coordinator, manager, etc.).

• Minimum of 4 years of experience in programs/projects with International NGOs in a senior position (coordinator, manager, etc.). 

• Minimum 3 years of experience in programs/projects dedicated to both IDPs and host communities in a senior position (coordinator, manager, etc.).

• Minimum 2 years of experience in programs/projects dedicated to the nexus humanitarian/development in a senior position (coordinator, manager, etc.).

• Minimum 2 years of experience in programs/projects having gender equality components in a senior position (coordinator, manager, etc.).