Base Administrator (Re-advertisement )

Admin / finance

• Ensures the correct management of the safes and the project’s bank accounts, by directly managing or by regularly controlling the project/s accountant, if available;
• Ensures the correct project/s accountancy and all accountancy documents filing. Does this by monitoring the accountants or by directly performing the accountancy, in case there is no accountant;
• Verifies the correct administrative management of the project/s (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donor’s procedures;
• Ensures the correct filing of all project’s administrative documents;
• In collaboration with the Project Manager makes the project’s financial planning;
• Monitors expenses, in accordance with the budget;
• Provides the accountancy data to the Project Manager to allow him/her to monitor and plan the expenditures and to request funds;
• Collaborates with the Project Manager in the elaboration of contract modifications (including the budget), and in the preparation of all necessary project documents.

Procurement support

• Gives support to Project Manager and/or to Base manager for the correct compliance of COOPI (and donor’s) procedure for the purchase of goods/work/service.

Staff management

• Plans the work, supervises, and trains the staff of the project’s accounting-administrative area.

Other Responsibilities

• Any other task needed for the good realization of his/her work, agreed with the country coordination.

Essential

Education in economics/accounting/management;

Experience in administrative management of projects, in particular UN agencies and EU (at least 5 years of which 3 years in the humanitarian/international sector);

Fluency in English

Autonomy in managing priorities, the candidate must be able to take decisions in a hurry and establish a relationship of trust with interlocutors;

Demonstrate very good writing skills, organizational skills and initiative;

Enjoys meticulous work;

Excellent sense of confidentiality;

Ability to motivate and support national teams;

Excellent stress management, ability to adapt to a volatile security environment.