Receptionist/Secretary

Job Purpose: The job holder is responsible for receiving incoming mails, letters and other messages; facilitating escorting of guests coming to office; performing clerical and other tasks as required. S/he is expected to assist on administrative matters; and provide secretarial and office management roles.

Duties and Responsibilities

• For the realization of the aforementioned job purpose, the major duties and responsibilities of the person assigned as Receptionist/Secretary are mentioned as follows:  
• Welcomes guests courteously and inquires about the nature of their visits; contacts the host to escort their respective department/section.
• Maintains visitors’ record and issues them visitor card.
• Receives documents, packages, mails, etc., and delivers to the concerned office or person.
• Register, distribute and manage incoming local and international mails and written correspondences.
• Sorts and routes incoming mails and materials.
• Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system.
• Provides efficient secretarial support services to different units as and when necessary.
• Operates office machines such as: fax, binding, etc.
• Handles petty cash.
• Maintains and manages the attendance sheet of company staff on daily basis and prepare report accordingly.
• Handle other duties as requested by the line manager.

Qualifications and Experience

• Diploma in Secretarial Science or B.A. in Administrative Service Management or related fields.
• Two to three years of relevant experience
• Proficiency in MS Office and Power Geez
• Commendable verbal and written communications skills
• Outstanding organizational and time management skill