Procurement Officer

REPORTS TO: Construction Site

JOB SUMMARY

The purpose of the Procurement Officer is to coordinate and supervise the procurement and provision of high-quality construction materials and goods from International market likewise inland market of the Company. He/she plans, organizes, directs, coordinates and controls the procurement and managed the procurement process end to end efficiently& effectively.  

SPECIFIC DUTIES AND RESPONSIBILITIES

Job Responsibility # 2: Procurement activities

• Reviews and evaluates prices of needed materials and services in the market periodically;
• Reviews and monitors status of purchase request and expected time of procurement;
• Prepares and establish general procurement and storage program;
• Maintains long term agreements with reliable suppliers and makes a better term which protects the interest of the Company.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Plans and organizes his/her work;
• Receives approved requisitions and collects proforma invoices from abroad and presents to the supervisor for approval;
• Ensures that purchases are made in the best interests of the Company;
• Processes and follows up  all the import steps for purchase orders of vehicles and other items until the delivery of the materials to the warehouse of the Company;
• Liaises with the suppliers and concerned government officers and handles all communications;
• Follows up the timely clearance of the materials from port and customs and forwarding to point of delivery or warehouse;
• Keeps the necessary documentation and forms for the efficient, cost-effective and lawful execution of all import activities and hands over to sales unit or relevant authority as required;
• Keeps appropriate and accurate record regarding shipping schedules, letters of credit, credit control mechanisms, licenses, declarations, packing, routing, transport and safety documentation and shares to concerned sections;
• Prepares detailed offer analysis based on approved proforma invoice;
• Submits all  foreign purchased items to the storekeeper through official goods receiving note of the Company;
• Prepares periodical reports on his/her activities;

Job Responsibility # 5: Networking and Reporting

• Monitors continuously likely causes of complaints of work units and suggests appropriate corrective measures;
• Prepares periodic reports and budgets concerning the activities of his/her Department;
• Implements audit recommendations related to purchasing and property management activities.

Responsibility # 6: Others

• Performs other duties assigned by the Construction site Manager.