Assistant Finance Officer

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

This post is important and in line with ZOA Ethiopia strategic plan particularly Emergency WASH , food security and livelihood and Desert Locust response  interventions. In addition to this the post will help ZOA Ethiopia to implement Emergency desert locust , WASH , food security and livelihood activities including cash and In kinds items distribution and capacity building  activities that focused on Desert Locust Impacted communities of the Babile, East Harerghe Zone, Oromia region.

• Assist in the preparation of regularly scheduled reports
• Handles petty cash and replenish on monthly basis, and performs daily Cash Balance on excel.
• Makes payments of   personal income tax, Withholding taxes, pensions and provident   fund on time to the local government monthly,
• Prepare payroll and make payment to staff through bank
• Respond to queries of CO finance department timely, and consult CO finance department on any financial matters,
• Adhere to finance to finance management policies and procedures of ZOA
• Keep and maintain finance file properly, and submit to the country office finance department monthly
• Make payments to various stakeholders as per ZOA finance management policies,
• Ensure advance to works to staffs are timely settled as per ZOA finance management policies,
• Develop and maintain a filing system
• Maintain proper financial records on computer and filing of all relevant paperwork
• Plan meetings and take detailed minutes
• Update and maintain office policies and procedures
• Provide support for staffs in copying and scanning of documents, posting announcements on  the notice board
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Dealing with Problems:

• The incumbent should have a small or medium degree of problem analysis for internal environment in order to propose viable solution which is in line with the organizational rules and regulations

Communications and Working Relationships:

• Internally: strong working relationship with the Finance, Program and Support staffs, frequent communication with the CO Finance team

Externally: strong working relationship with the external business partners