Finance and Admin Director (F&A D)

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal/external candidates to apply for the following position: 

Position:                                 Finance and Admin Director (F&A D)     

Duration of Contract:           One-year contract, renewable

POSITION IN THE ORGANIZATION

·        The Finance & Administration Director (F&A D) is a member of Senior Leadership Team (SLT) and works closely with all other members of the SLT

·        The position supervises the Finance Manager, the Logistics Manager, and IT Manager.

POSITION PURPOSE

This position plays a key role in promoting the holistic ministry of FH-Ethiopia (FHE) through the framework of “FH Heartbeat”. The Finance and Administration Director is responsible for overall quality of finance and administrative service provision.  S/he will lead design, development and adaptation of Finance and Administration strategies, policies and practices in alignment with the FH E Country Strategy and all finance related FH Global policies. The F&A D will provide strategic business planning, supervise/conduct all financial operations, and manage the administrative portfolio for FHE as it relates to Logistics and IT. 

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result #1 – Provide strategic leadership in the areas of Finance, Logistics, and IT to the Country Office

1.      Advises the Country Director, the Deputy Country Director and other Senior leaders in matters related to Finance, Logistics, and IT.  Identifies areas of risk and provides recommendations on the required action to mitigate the risks.

2.      Plans and manages Finance, Logistics, and IT functions of the country office, including planning, budgeting, and performance management;

3.      Ensures seamless coordination and facilitates effective communication between the Finance, Logistics, and IT functions of the Unit and across the wider organization

4.      Represents the country office globally and creates networking in relation to Finance, Logistics, and IT;

5.      Closely work with FHE Senior Leadership team to ensure that standards of good practice in management are met for all Finance, Logistics, and IT Departments.

1. Ensure smooth and efficient coordination between administrative and programmatic units for effective performance of organizational operations
2. Develops Finance, Logistics, and IT policies and procedures including in alignment with existing FH Regional and Global policies and FH E Country Strategy.
3. Identifies inefficiencies and bottlenecks between and within programmatic and administrative departments/units and propose and establish mechanisms, trainings, systems or procedures for addressing them
4. Develop and/or monitor systems for enhancing organizational and donor compliance on financial, procurement and other related matters. 

Key Result #2 – Finance -related oversight and deliverables:

1.      Ensure financial integrity and accountability for FHE through maintenance of appropriate internal controls, financial systems and financial procedures.

2.      Identify areas for improvement on internal controls and overall financial management and propose action steps to close any observed gaps.

3.      Ensure that transactions and financial decisions adhere to donor regulations, and meet US Agency for International Development (USAID) guidelines, specifically OMB Super Circular.

4.      Support the Finance Manager to ensure that all key finance tasks are performed effectively within defined deadlines and with accuracy

5.      Oversee audit activities and ensure compliance with government and donor regulations. Support in all country project audits and follow up to ensure internal audit recommendations are implemented and adhered to.

6.      Support in proposals preparation specifically on budgeting.

7.      Implement a robust contracts management system

8.      Coordinate with the CD and Program Directors of FHE staff to create and manage FHE’s annual organizational budget.

9.      Analyze country financial status and make recommendations to end-users on spending patterns and required adjustments for keeping spending on track.

10.  Manage various types of agreements (cooperative agreements, grants, sub-grants, sub-contracts, personal services agreements, memos of understanding, etc.) and solicit legal advice when needed to ensure compliance with applicable government rules and regulations.

11.  Provide guidance to the FHE CD and SLT on strategic business directions by conducting financial planning, analysis, forecasting, developing scenarios to inform decision making, and advising on key directions and options for development.

12.  Provide the analytical financial thinking to qualify ideas as good and appropriate for the Ethiopian context and in alignment with FHE Country Strategy.

13.  Participate in corporate policy development as a member of the senior leadership team. Engage the finance unit to develop short, medium and long-term financial plans and projections.

14.  Represent FHE to financial partners, including donors, auditors, public officials, bank, etc.

15.  Develop and utilize forward looking, predictive models and activity based financial analysis to provide insight into the organization’s operations and business plans including cash requirements.

Key Result #3 – Administration-related oversight and deliverables (Logistics and IT)

1.      Coordinate administrative issues in collaboration with the regional office.

2.      Responsible for the overall administration, planning, coordination and execution of all IT functions through the support of the IT Manager.

3.      Responsible for the overall administration, planning, coordination and execution of all Logistics Department function through the support of the Logistics Manager.

Key Result #4 – Staff Management and Development 

1. Provide direct line management and leadership of Finance, Logistics, and IT Managers as assigned. Intentionally coach and mentor direct reports.
2. Ensure Finance, Logistics, and IT Unit staff capacity is sufficient to implement the country level strategy; Coordinate recruitment, interviews and selection of staff as needed.
3. Travel to field project offices as needed to provide leadership and encouragement to staff and prepare field reports upon return
4. Models leadership to all Finance, Logistics, and IT Unit staff and intentionally develops the leadership potential of key staff in his/her Unit.
5. Collaborates closely with the SLT.  

QUALIFICATIONS

• Vibrant personal relationship with Christ
• Enthusiasm about the Heartbeat of FHE,
• Proven experience of senior management and leadership particularly in the management of change, and multi-disciplinary teams.
• Highly developed leadership, influencing and communication skills, and demonstrable capability in relationship building at all levels.
• Deep understanding of the Ethiopian tax and procurement Law and IPSAS

• Excellent command of the English language
• Excellent communication skills
• Computer literate

EDUCATION AND EXPERIENCE

·         Master's Degree or equivalent in administration and financial management and/or accounting CPA, CA, ACMA or ACCA.

·         10 years of relevant experience out of which 5 years on a managerial leadership position in administration and financial management

Female candidates are highly encouraged to apply